Governance Information & Administration Officer

Job Description

If you currently work at the Diocese of Maitland-Newcastle, including the Catholic Schools Office, please apply through our internal Careers Portal. Governance Information & Administration Officer Posted: 24/01/2025 Closing Date: 07/02/2025 Job Type: Permanent - Full Time Location: Newcastle West Job Category: Administration & Office Support The Opportunity The Diocese of Maitland-Newcastle is seeking a detail-oriented and proactive Governance Information & Administration Officer to support our Governance Team in delivering organised, reliable assistance to our Diocesan partners. In this role, you’ll manage workflows, allocate workloads, and ensure accurate and timely responses to information requests, warrants, and subpoenas. As a valued member of the Governance Team, you’ll review, collate, and redact documents prepared by internal clients as needed and produce the required documentation for submission to requestors, regulators, courts, or tribunals. You’ll also support various team projects and facilitate reporting systems to maintain smooth operations. In addition, your day-to-day responsibilities will include service request management, diary coordination, meeting organisation, and providing paralegal support to the team. Our newly refurbished offices provide a modern and comfortable workspace, complemented by an onsite café and a positive workplace culture that values collaboration and continuous improvement. We’re looking for someone who is organised, thorough, and dedicated to ensuring effective workload and information management that benefits all stakeholders. If you’re ready to contribute to a collaborative team within a dynamic governance environment, we encourage you to apply and become part of our vibrant diocesan community. Benefits of Working With Us Directly contribute to improving the lives of many in the community. Receive an attractive salary with salary packaging available. 1 week shutdown over Christmas and New Year annually (includes 3 days of additional paid leave + public holidays) Paid parental leave. Flexible Work Arrangements available including hybrid working. Discounted gym membership through Fitness Passport. Ongoing training and development opportunities. A great friendly environment of dedicated and passionate co-workers. Corporate benefits, including EAP, flu shots and more. Modern office facilities with a coffee machine. The purpose of this position is to assist the Governance Team to support Diocesan partners by coordinating and administering the work of the Governance team. Work includes supporting workflows and workload allocation, supporting response to information requests, warrants and subpoenas in a timely and efficient manner, and supporting working groups and projects led by the team and facilitating reporting from systems. The position plays an important role in leading the management of workflow, time management and reporting systems in collaboration with the Governance Team. The Governance Information & Administration Officer supports team activities with the aim to ensure that workload and information is being managed in the most effective and efficient manner to benefit all stakeholders. The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle. Desired Skills and Experience EXPERIENCE/CRITERIA Extensive experience working as an executive assistant, legal secretary/paralegal or legal administrative assistant, supporting the provision of services in a fast-paced and high-volume environment. Demonstrated ability to develop and positively communicate and engage with internal and external stakeholders. Highly developed administrative and organisational skills with a sound ability to organise, prioritise and multitask a substantial workload in order to execute work accurately, meet deadlines, manage competing demands, and respond to changing circumstances. Demonstrated experience in developing and implementing information management strategies, preparing reports/documentation and providing high level administrative support to support the delivery of services across a wide range of stakeholders. An understanding and the ability to maintain a high level of confidentiality and integrity. Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment. A high level of competency and ability to utilise various databases Microsoft Word, Outlook, PowerPoint, Excel and SharePoint. QUALIFICATIONS TAFE Qualifications in Information Management or TAFE qualifications in Legal Administration or equivalent and/or 2-5 years’ experience providing high level administrative or legal support. Current Class C Driver’s Licence Working with Children Check National Criminal History Check To Apply Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below: Why you want this role and how it aligns with your career goals. Your qualifications and experience in a similar position. For further information regarding this position, please contact Megan Grainer - Head of Governance: Applications close: 11:59pm Wednesday, Friday 7th February 2025. Additional information The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation. #J-18808-Ljbffr