Event Manager - Exhibitions and Group Accommodation

Job Description

ConferenceNational is a growing industry leader, with HO based in Wollongong NSW, providing a range of meetings and events services and solutions including event management, event technology, secure online registration systems and conference and accommodation management. Our energetic and driven team have a strong focus on delivering a high level of service to both new and existing clients, many of whom have been with us for more than 10 years. We are a boutique event management agency specialising in conferences, operating nationally and internationally. About the role… We’re expanding our team and looking for a skilled Event Manager, with a minimum of 2 years agency experience. The ideal candidate will have outstanding organisation skills, a great eye for detail and is an individual who thrives on managing medium-sized meetings and events from concept through to successful execution and final wrap-up. This role will also manage group accommodation for our large exhibitor portfolio as well as sponsorship for our event clients. This position is based at our HO in Wollongong. Our ideal candidate… Must have a minimum of 2 years event management agency experience Diploma or Degree in Event Management or equivalent (highly regarded) Outstanding interpersonal and written and verbal communication skills Prior experience managing key accounts and relationships Highly organised and enjoys working in a fast-paced environment with tight deadlines, managing multiple events and sometimes in high pressure situations Demonstrates strong team leadership skills and able to effectively train, delegate and coordinate staff Displays a mature can-do attitude, takes the initiative and has a firm commitment to job ownership Strong administration skills and the ability to manage a project budget Experienced user of Events Air and proficient in Microsoft Office Previous experience managing accommodation for events including reading and scrutinising hotel accommodation contracts A keen eye for accuracy and attention to detail A creative flair and an interest in event technology Works well and collaboratively with multiple teams including clients, venues, vendors and management Professional grooming and presentation Able to work flexibly when needed, including after-office hours and weekends Able to travel nationally and internationally. Essential experience criteria. You will have proven experience in the following… Working with clients to develop, coordinate and implement their meetings and events from concept through to onsite execution and after-meeting follow up Experience managing association and not-for-profit conferences will be highly regarded Demonstrated ability to manage key accounts and develop strong business relationships Tender document submission Creating and developing program timeline and meeting deadlines accordingly Venue sourcing Managing accommodation bookings Tracking and reviewing hotel room nights and spend Writing and editing event print material Sponsorship sales and management Abstract management Conference and speaker program development Guiding creative team on design and styling of conference websites, apps and printed materials Online conference registrations Complete administration including preparation and follow up of proposals, budgeting, invoicing and managing payments to ensure delivery of profitable meetings, incentives and events Liaison with stakeholders to ensure that all meeting/event details are accurately captured, communicated and that all tasks are actioned accordingly Management of all meeting/event enquiries in a prompt and professional manner Providing onsite support at meeting/event venue - liaison with clients, suppliers and venue teams The above criteria should be addressed in your application and submitted together with your updated resume to Maree Morgan-Monk, HR Business Partner at #J-18808-Ljbffr