Executive Assistant - Engineering

Job Description

Job Description Opportunity to join the Qantas team and provide high-level support across an exciting Engineering portfolio Help contribute in creating a strong safety culture across the Qantas Group Permanent, full time position based at Qantas Head Office in Mascot We’ve always been pioneers, and we’re proud to see that spirit in our people today. Our resilience has helped us through good and tough times, and it still drives us to keep pushing the challenging expectations today. We pride ourselves on forward thinking. We’re not afraid to challenge, we invent boldly, and we purposefully disrupt. In an industry characterised by competition and change, we stay ahead of the game by innovating and creating outstanding products and services for our customers. We are seeking an accomplished and experienced Executive Assistant , who will be responsible for providing comprehensive, high level administration support to the Executive Manager across the Engineering portfolio. In this role, you will be ‘one step ahead’ in the scheduling of resources, diary management, coordinating travel arrangements and many other day to day administration tasks. The successful candidate will be highly adaptable and flexible, with the ability to handle a dynamic environment. Key responsibilities: Provide accurate, confidential administrative support to Executive Managers and their Senior Leadership Team, working independently or within a team as required. Including but not limited to diary management, external and internal stakeholder management, event management and overall office management. Manage correspondence pertaining to the EMs, ensuring all correspondence is directed to the appropriate department and responded to in a timely manner. Including requirements for meetings, speaking engagements and presentations. Manage complex Duty Travel as required. This includes regular domestic and international logistics, travel, accommodation, expense management and both domestic/international agenda coordination for EMs/Chiefs (up to CEO level). This process requires a complex liaison between the stakeholders (such as lenders/shareholders) and internal roadshow attendees. Coordinate documentation needed for all relevant meetings, including those within the Qantas Forums Calendar, such as diary alignment, briefing sessions, and agendas. What you’ll bring to the role: Extensive experience providing administrative support to Executive Managers (EM) of a large and complex organisation Previous experience in an executive support role, preferably in a fast-paced, dynamic environment Highly developed time management and organisational skills with the ability to prioritise tasks in a fast-paced environment, coupled with a flexible approach Strong interpersonal skills with the ability to effectively communicate with all levels of management and other team members Proficiency in Microsoft Suite; Microsoft Teams, Microsoft Word, Microsoft PowerPoint etc Proactive, self-starter with a positive mindset to everyday challenges High level of integrity and discretion in handling confidential information Why Qantas? If you’re successful in your application, you’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully. There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless. The Qantas employee benefits program offers amazing benefits that extend well beyond travel. We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave and additional purchased leave options. We love to travel: Enjoy discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays. We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging for everything from motor vehicles to electronic devices. We’ll support your wellbeing: Whether its learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan. Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation. If you’re ready to step into a culture that will challenge and excite you, submit an application and let’s explore how we go places together. Applications close: 2359, Thursday 13 February 2025 #J-18808-Ljbffr