Executive Assistant - Office of the ADG - Policy, External Relations and International

Job Description

Executive Assistant - Office of the ADG - Policy, External Relations and International Education (Organisation site)Performance, International and Intergovernmental Division We are currently seeking an experienced administration officer to join the team in the role of Executive Assistant in the Office of the Assistant Director-General, Policy, External Relations and International. The Executive Assistant directly supports the Assistant Director-General and reports to the Principal Advisor, Office of the Assistant Director-General. The ideal candidate will have: Exceptional interpersonal skills, with a calm, measured approach; The ability to be agile and respond in an ever-changing environment; A can-do attitude and a commitment to high-quality work; Strong attention to detail; and A collaborative working style. Job details Position status: Fixed Term Temporary Position type: Flexible full-time Occupational group: Administration Classification: AO3 Workplace Location: Job ad reference: QLD/CO613764/25T Closing date: 23-Jan-2025 Yearly salary: $75886 - $84201 Fortnightly salary: $2908.70 - $3227.40 Job duration: A period of 6 months, unless otherwise determined. About the Role As the Executive Assistant, you will: Provide a range of confidential executive and secretarial support and confidential administrative services to support the Assistant Director-General. Maintain effective time management practices for the Assistant Director-General including coordinating diary appointments, prioritising tasks, and preventing unnecessary interruptions. Promote the professional brand of the Office of the Assistant Director-General, Policy, External Relations and International. Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas. Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation, and registrations. Use databases (administration, human resources, financial management including the SAP system) to process information and produce reports. Manage international and domestic travel for all staff, prepare international travel applications including general briefing notes to the Minister, prepare international reports. Manage associated paperwork including purchasing requisitions and financial transactions information. For a full list of the position responsibilities and mandatory requirements, please download the role description. How to Apply Interested applicants are invited to submit: A short summary (no more than two pages) outlining your interest and suitability for the role including relevant skills, experience and abilities to deliver on the key competencies detailed in the Role Description; A current CV with contact details for two referees, one of which should be your current line manager. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity. #J-18808-Ljbffr