Executive Assistant for a Furniture Designing Company in Australia (Home Based Full Time)

Job Description

Executive Assistant for a Furniture Designing Company in Australia (Home Based Full Time) Work Schedule Monday to Friday, 10:00am - 6:00pm Australian Eastern Standard Time City Sydney Country Australia Work Location Home Based - Philippines Job Type Full time Client Information With a passion for unique furniture, the company aims to enhance the Australian market with diverse, high-quality pieces from around the world. In a time when homes are more than just living spaces, comfort and style are essential. The company’s goal is to help Australians create inviting, personalized environments by offering a broad selection of furniture to suit every need and taste. Job Description As an Executive Virtual Assistant, you will be the right hand of the CEO, ensuring seamless business operations, managing key relationships, and keeping the team aligned. You will also assist with administrative tasks to help ease the CEO’s workload, ensuring efficiency across all areas of the business. This role requires adaptability, as no two days will be the same. You will need to work independently when required, assist other team members, and liaise with outsourced service providers such as HR, accounting, and suppliers. Below are your key responsibilities: Executive & Administrative Support • Manage the CEO’s inbox, filtering emails, drafting responses, and prioritising important messages.• Schedule and coordinate meetings, calls, and appointments, ensuring efficient time management.• Handle calendar management, reminders, and follow-ups to keep everything on track.• Take meeting minutes, summarise action points, and ensure follow-ups are executed.• Assist with general administrative tasks to support the CEO with workload management.• Act as the main point of contact for suppliers and vendors.• Negotiate contracts and pricing, ensuring cost-effectiveness.• Ensure timely communication and follow-ups with suppliers regarding orders, shipments, and outstanding issues.• Handle product sourcing, supplier agreements, and quality control checks. Operations & Team Coordination • Ensure all teams (logistics, showroom, customer service, etc.) are aligned and on track with their tasks.• Act as a liaison between departments, ensuring smooth communication and project execution.• Assist in hiring, onboarding, and coordinating freelancers or external contractors when needed.• Support the rest of the team with ad hoc administrative tasks when required. Logistics & Order Management Support • Oversee shipping timelines, supplier deliveries, and inventory updates.• Assist in resolving logistical or supply chain challenges.• Ensure customer orders and supplier deliveries are handled smoothly and efficiently. Business Development, Research & External Support Coordination • Conduct research on potential suppliers, new product lines, industry trends, and competitors.• Identify opportunities for operational improvements and cost savings.• Assist in drafting contracts, agreements, and business documents.• Coordinate with outsourced service providers such as HR, accounting, legal, and other external consultants. Must Haves Experience: Proven experience as an Executive Assistant, Operations Manager, or similar role.Skills & Abilities: Exceptional organisational and time management skills—able to handle multiple priorities efficiently.Technical & Tools: Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).This role is perfect for someone who is highly organised, proactive, and thrives in a fast-paced environment, ensuring seamless business operations while supporting executive decision-making. Home Office Requirements Please only apply for this role if you have the following home office requirements:• Perfectly working headset and webcam• Stable internet connection of at least 5 Mbps to 15 Mbps• Up to date computer system with a minimum of Windows 8 or Mac OS X• Quiet room with no distractions or background noises• A backup plan if the power goes out or if your internet connection becomes unstable during your shiftOnly applicants meeting the strict criteria above will be contacted. Connect With Us #J-18808-Ljbffr