Executive Assistant to Chief Development Officer, Origination & Delivery

Job Description

Executive Assistant to Chief Development Officer, Origination & Delivery Job posted: 28/01/2025 At Development Victoria, we create places for people. We’re a government agency partnering with industry and communities to transform ambitious ideas into reality. We balance community needs with commercial discipline – and our experience shows that sustainable, liveable places deliver the best long-term return for all. Together, we deliver places that make a genuine difference to the people of Victoria. Job Description Your New Role This position is ideal for a seasoned Executive Assistant who is passionate about creativity and seeking direct experience within a major government agency. We are seeking a passionate and confident Executive Assistant to oversee the day-to-day operations and support the Chief Development Officer. Reporting to the Chief Development Officer, the successful applicant will provide high-level professional administrative and project support including: Manage the CDO’s complex schedule with regard to appointments and engagements, demonstrating sound judgement to enable prioritisation when conflicts arise. Assist the CDO with stakeholder relationship management, serving as a liaison between the CDO and internal/external stakeholders, including CEO’s office, senior executives, clients, and partners. Receive, forward and action CDO’s emails and any correspondence within the business. Facilitate effective communication and prepare executive level presentations. Keep CDO informed of emerging and potential issues internally and externally. Coordinate preparation of key documents, including briefs, reports and other communications as required. Track and support CDO in the management of key information across the Origination and delivery teams including maintaining agendas for key staff meetings. Work closely with the Group Assistants across the organisation, especially working with those within the delivery groups, to ensure coordination and efficiency in managing key activities, particularly around reporting, coordinating approvals and dissemination of information between groups. Provide a central point for delivery group assistants to identify and implement process and ways of work improvements. Desired Skills and Experience About You Certificate IV or higher qualification in Business, Administration, or relevant discipline (desirable). Thrive in a dynamic and busy work environment, and can demonstrate agility in responding to multiple competing priorities whilst balancing all core business as usual requirements. Demonstrated experience in the provision of executive support in a high-pressure and fast-paced environment. Demonstrated ability to use judgement and initiative to assess, analyse and report on critical business issues and identify, recommend, and evaluate options to improve business performance. Experience in liaising and consulting with all levels of staff on complex, confidential and sensitive matters, using tact and judgement. Demonstrated high level organisational skills including the ability to coordinate tasks, meet tight deadlines, determine priorities, take initiative and work under limited direction. Ability to build strong networks and inter-organisational relationships. Attention to detail and passionate around driving and implementing continuous improvement activities. Ability to create and edit presentation and communication materials that are of a high standard. Employee Benefits We drive strong collaboration and support our teams to work virtually and flexibly. Study support Opportunity to participate in cross functional working groups that drive diversity and inclusion and sustainability initiatives. Novated leasing Purchase leave Paid parental leave Technology salary sacrifice Health & Wellbeing initiatives such as EAP and mental health and wellbeing leave Access to group life & group salary continuance insurance Modern onsite facilities Application Process Please apply via our careers page linked to this advertisement, applications will not be accepted via email. Please note: The preferred candidate will be required to complete a national police record check prior to an offer of employment being made. At Development Victoria, we work flexibly and value diversity, and we invite you to talk to us about any preferences or adjustments you may value or require to either our recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support to your application. Application Deadline: Please submit your application by 12th of February 2025. Applications received after this date may not be considered. We respectfully request no agency approaches. We will not be responsible for any fees related to unsolicited resumes being sent to anyone here in our business. #J-18808-Ljbffr