Executive Assistant to Managing Director/Office Manager

Job Description

Job description Brand new hybrid role supporting the Managing Director with varied office management tasks Start up agricultural organisation that looks after their people - be part of the journey! Very attractive salary on offer depending on experience CBD location, close to public transport and car parking - modern offices! WFH flex - 4 days in the office, 1 day from home Permanent full time role Strong mentorship and career development opportunities Very fun and social culture with great company perks such as plenty of free brekkys, snacks and lunches, networking events and social activities Start 2025 off with a bang! We are looking for a dynamic and flexible EA and Office Manager who has the x-factor and is ready to take the next step in their career! The Company A new and exciting opportunity exists for an experienced Administration Specialist to join this dynamic and thriving agricultural company who are located in the heart of the CBD. Their brand new modern corporate head office is based in the heart of the CBD close to public transport with restaurants, cafes and retail shops close by. With a focus on mentorship and valuing input, the company promotes a professional and enjoyable work culture. The Role Reporting into the Managing Director, this newly created role offers variety and the ability to make it your own. This will be a hybrid working, dual (50/50) opportunity where you will be providing executive support to the Managing Director while providing comprehensive office management responsibilities. The role is integral to the smooth running of the company's operations, requiring a proactive, agile, highly organised and discreet professional who thrives in a dynamic and growing environment. Your main responsibilities will include but not be limited to: Extensive and complex diary management Coordinate meetings, schedules and appointments on behalf of the MD Book travel, accommodation and coordinate logistics Prepare correspondence, reports, communications and presentations Coordinate internal and external events, fundraisers and staff activities Act as the first point of contact for the MD, handling inquiries and escalate as appropriate Manage relationships with vendors and service providers - lots of stakeholder management! Oversee office operations including stationary, office conditions and necessary repairs Manage off G&A budget and reporting Provide support to visitors and guests to the office, ensuring a high standard of hospitality Document management, requisition of supplies and archiving Manage new staff orientations, inductions and training programs Perform necessary administration duties on behalf of the MD and the office What do I need to be successful? Proven experience in an Executive Assistant/Office Manager/Senior Administration position Bachelor's Degree in Business or related field would be highly desirable Excellent time management skills with a strong attention to detail Ability to be agile and work well under pressure Strong problem solving and planning skills Exceptional interpersonal and communication skills Advanced Microsoft Office skills including PowerPoint Confident yet discrete demeanor and ability to liaise with stakeholders and build trusting relationships quickly Strong leadership qualities, results driven with a positive and fun energy Please apply now with a covering letter stating where you meet these requirements listed. Interviews will be held immediately. You won't want to miss this one. Good luck! #J-18808-Ljbffr