Executive Officer (003142)

Job Description

Having a diverse workforce that represents the wider Tasmanian community is very important to us, and we actively encourage applications from people with disabilities, from culturally and linguistically diverse backgrounds, people who may identify as LGBTQI+, and all genders. We recognise the value, unique skills, and knowledge that Aboriginal employees bring to the workplace and welcome and encourage applications from Aboriginal people. We are committed to putting the rights and wellbeing of children and young people at the centre of what we do. We will employ the right people, embed a culture of self-reflection and continuous improvement, and regularly review our policies and structures through a child and youth safety lens. Our people will be equipped with the skills to recognise and respond to signs of harm. Together, we’re creating a place where all children and young people are safe from harm. We support reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy. We understand that people have different needs to manage their work and life, and to support people we embrace the benefits of flexible working arrangements. Talk to us about how this could work for you. Period of Appointment 12 Months Hours per fortnight 73.5 hours - flexible options available. Duties As primary point of liaison between a department and the office of a Minister regarding the movement of documents, coordinate the flow of documents; Liaise with departmental and ministerial staff to ensure the timely preparation of correspondence, briefings, event packages, parliamentary information, and other documents; Under the guidance of an Office of the Secretary supervisor, implement and evaluate policies, systems, and processes to maintain and improve standards of service delivery; Review documents with respect to adherence to the style guide, grammar, and fit-for-purpose content before they are presented to advisers and/or Minister; Provide guidance, assistance, and recommendations to departmental and ministerial staff with respect to the preparation and presentation of advice and documentation; Ensure documents are managed and transmitted in accordance with approved information management systems and requirements; Develop effective networks and sound working relationships with a range of stakeholders that are client-focused, proactive, and responsive; Undertake other duties that may be required to assist in the effective and efficient administration of the Minister’s office; The incumbent can expect to be allocated duties not specifically mentioned in this document that are within the capacity, qualifications, and experience normally expected from persons occupying positions at this classification level. How to apply Electronic submission of application is preferred; please click the blue 'Apply Now' button. You will be prompted to upload a 1-2 page short application outlining your experience, skills, and knowledge as they relate to the Statement of Duties and a resume. Please note that we do not require a separate statement addressing the selection criteria. If you have any difficulty uploading your application, please contact us prior to the closing date. For more information Heidi Lovibond Manager Ministerial and Executive Services (Acting) Phone : J-18808-Ljbffr #J-18808-Ljbffr