GAZ - APS6 - ACT - Administrative Support Officer

Job Description

Job Req ID Home Affairs-136667 Location ACT Employment Type Ongoing (Permanent), Full-time Classification APS Level 6 - $94,563.00 and $107,713.00 plus 15.4% super (part time pro-rata) Contact Officer Navneet Kaur at Office Arrangements Onsite - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role. Applications close on 27/03/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted. About our opportunity This process is being used to fill 2 immediate position/s.Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA. About our team Group Manager Legal | Legal Strategy & Services | Practice Management Support Section The Practice Management Support Section undertakes a range of non-legal tasks on behalf of the Legal Group such as responding to subpoenas, managing claims for the return of seized goods, drafting of court and tribunal documents and undertaking a range of corporate activities including recruitment coordination. Our ideal candidate Excellent time management High degree of initiative and ability to exercise judgement Proven leadership and mentoring capability Well-developed interpersonal skills to build and maintain effective working relationships with clients, peers, and stakeholders. Organisational skills High level communication skills (both verbal and written) Negotiation and interpersonal skills High degree of accuracy and attention to detail Experience and knowledge of paralegal processes will be highly desirable Knowledge of and/or experience with Departmental recruitment and administrative processes would be highly regarded Duties and responsibilities There are two positions to be filled; these roles will undertake an appropriate range of duties applicable to the position, for example: Processing subpoenas, including complex subpoenas Coordination and ongoing support in relation to matters heard in the Administrative Review Tribunal (ART) including the compiling of documents and drafting the statement required under section 23 of the ART Act Assisting with managing the accommodation needs of the Group Liaising with external agencies regarding the production of departmental material in relation to subpoenas or disclosure obligations Management of the online legal research subscriptions for the Group, including the organisation of training as required Data extraction and analysis for a range of internal reports, responding to queries for data and information to support local and strategic management of the Group Run Gazettal rounds and EOIs for recruitment of LOs, SLOs, PLOs, and Administrative Support Officers. How to apply Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 27/03/2025 at 11:59pm (midnight) AEDT – Late applications will not be accepted. As part of your application, you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining: How your skills, knowledge, and experience will be relevant to this role Why you are interested in the role and what you can offer us Any specific examples or achievements that demonstrate your ability to perform the role Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 136667 in the document footer. Prior to preparing your response, it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification. Eligibility To be eligible for the position, you must be an Australian Citizen. The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and: ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC). Home Affairs Workers will also be required to obtain and maintain an Onboarding Check. In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary. Diversity and inclusion The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background, or have a disability are encouraged to apply. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme, declare you have a disability, and meet the minimum requirements for the job. For more information visit: Technical assistance For technical enquiries please call or email for assistance: Email: Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia) Please include any applicable screen captures; a response will be provided during business hours. Notes The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits, and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS. The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement. Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role. #J-18808-Ljbffr