Information Management and Archive Officer

Job Description

Information Management and Archive Officer The City of Casey is one of Victoria’s largest, fastest growing and most diverse cities. The Council plans and delivers quality services and infrastructure for the more than 400,000 residents who call Casey home. Our workspace is located within Bunjil Place, a must-visit destination nestled within Narre Warren in Melbourne’s south-east. Bunjil Place reflects and enhances the city’s rich diversity by providing an energetic and cosmopolitan atmosphere through a lively community meeting place. Development-focused organisation with access to diverse professional development courses, networks and programs, including financial support for obtaining relevant certifications. Flexible work options, including remote work, flexible hours, and the ability to purchase additional leave. Multi-award-winning architectural office building with equipped kitchens, free coffee, onsite Café, library, and so much more. 2 minutes’ walk to Westfield shopping centre, free onsite carpark, gym/pool with discounted memberships and free workout Wednesday. We live our values of dreaming big, empowering each other, and making our community proud. A bit about the role We're looking for an Information Management and Archive Officer to join our team on a full-time, limited tenure basis until August 2026 (with a monthly RDO!). In this role, you'll manage the appraisal, sentencing, and disposal of digital and hard copy records, oversee the transfer of permanent records to Public Record Office Victoria (PROV), and support best-practice information management across Council. If you're passionate about records management and preserving valuable information, we'd love to hear from you. What you’ll deliver Implement and maintain processes in accordance with the Public Records Act (Vic) 1973 and standards issued by PROV. Establish and maintain processes to ensure hard copy and legacy records are digitised and registered into the Enterprise Content Management (ECM) system in accordance with Council’s Digitisation Plan. Process requests from off-site storage using Council and vendor service request systems. Employ sophisticated search methods within the ECM system to efficiently locate and retrieve documents. Utilise search filters, metadata, and indexing to streamline the identification process. Take a lead role in the discovery of documents for Freedom of Information Requests and legal purposes as required e.g. for subpoenas or Royal Commissions. Apply best practice in archives management by appraising, sentencing and disposing of records according to Public Record Office Victoria (PROV) Retention and Disposal Authorities and Council procedures to determine disposal classes, status, retention periods and disposal actions. What you’ll bring Demonstrated understanding of Records and Information Management, including Public Records Office of Victoria (PROV) Standards. Understanding of Information Management systems for the inventory control of records. Experience and understanding of current information management practices and relevant legislation for records and electronic document management. Significant working knowledge of an electronic document and records management system preferably Technology One ECM. Willingness to undergo pre-employment background checks including National Criminal History Check, Working with Children Check and Eligibility to Work check. A curious, collaborative, and inclusive community mindset. What’s next? If you think this role might be for you, we would love to hear from you. Please apply by following the links and attaching a cover letter and resume. We do not require any selection criteria to be addressed. Applications will be accepted until 11.55pm on Sunday 23rd February 2025. We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant. At the City of Casey, we are proud to be an inclusive, child safe, and equal opportunity employer. We welcome applications from people of all ages, genders, cultures, backgrounds, and abilities, including those with a disability, Aboriginal and Torres Strait Islanders, LGBT I Q A + communities, multicultural communities, and refugee or migrant backgrounds. We are committed to providing a diverse, safe, and inclusive environment where everyone can grow and succeed. We promote gender equity and actively address barriers to employment, ensuring participation without discrimination and supporting workplace adjustments. For any reasonable adjustments or access needs during the application or interview process, please contact the Talent Team at 9709 9777 or #J-18808-Ljbffr