Lease Administration Manager, Logistics

Job Description

We shape leading experiences across office, retail, logistics and student accommodation. We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country. Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes. This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first. The role The Lease Administration Manager is responsible for overseeing and maintaining the accuracy and efficiency of lease-related processes at GPT. This includes managing rent rolls, ensuring lease contracts are up-to-date and compliant, and meticulously tracking tenant information and charges in the lease management system. This pivotal role involves monitoring and managing critical lease milestones such as expirations, renewals, and rent reviews, ensuring deadlines are met and processes are executed smoothly. Additionally, the Lease Administration Manager provides vital support for asset forecasting. Beyond these core responsibilities, the Lease Administration Manager handles various ad-hoc tasks related to leases and tenants, acting as a key resource for the Logistics Asset Management team. Please note, this role can be based in Sydney or Melbourne and be either full-time or part-time. What you will be doing Expertly responding to all accounts payable enquiries and following up debtors. Raising purchase orders for operations, management and capital expenditure. Managing the end to end administration of assigned lease contacts, ensuring all documents relating to the property are managed accurately in line with GPT’s protocols. Maintaining SAP RE-FX lease registers with precision and care. Accurately undertaking filing and archiving, handling notices, updating SharePoint and issuing correspondence. Preparing and entering systems requests to ensure tenant billings are correct such as changes and variations to leases, invoicing and abatements. Working closely with key stakeholders on the outgoings budget process. Preparing and updating monthly reporting and quarterly reporting for review. What makes you stand out The ideal candidate will have prior experience in lease administration, finance, or an administration role, with tertiary qualifications in Business or Commerce being desirable, though not essential. Strong communication skills are essential for building effective and professional relationships with tenants, internal and external lawyers, key stakeholders, and colleagues. Excellent written communication skills are also required. You will have the ability to process and interpret data with a high attention to detail, along with strong multi-tasking and prioritising skills. Employee Benefits Enjoy flexible working arrangements and generous leave options. Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work. Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth. Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs. Be recognised by peers through nomination awards and take part in our generous Employee Referral Program. Our Commitment to Diversity Ranked 5th in the 2024 Gender Equality Global Report released by Equileap. Achieved number 2 real estate company in S&P Global Sustainability Assessment. Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion. Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025. Committed to our second Stretch Reconciliation Action Plan (RAP). GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. Let’s get started If this role sounds like you, we want to hear from you. Go for it!Click on “Apply” to submit your application and Thea from the Talent Acquisition Team will be in touch. #J-18808-Ljbffr