Office Manager

Job Description

Reporting to: Director, People, Culture & OperationsAbout youYou are an experienced Office Manager with the ability to manage the smooth running of the Institute, overseeing the broader administrative support to maximise the efficiency of operations. You will have demonstrated experience working collaboratively with a wide range of internal and external stakeholders. The roleThe Office Manager is a hands-on role that is responsible for supporting senior executives and managers, as well as ensuring the smooth running of the day-to-day management of the Administration Team.In particular, the Officer Manager will:Manage the Administration function of the Institute, including the management of five direct reportsCoordinate planning for seminars Management of records, including archiving and offsite storageManage bookings for international and domestic travel, including accommodation, flights and car hireManage catering and contractor management for internal and external events and functionsProvide back-up to the Administration team including executive and clinical assistance What we will trust you withProvide high level support to Faculty and managers Preparation of presentations and documents Prepare agendas and meeting notes Foster a workplace culture that embraces collaboration, service excellence, professionalism and inclusivity Manage expenses in line with the budget Does this sound like you?At least 3 years' experience in office management, including the management of a teamTertiary studies in Business Administration, or other relevant qualificationDemonstrated ability in developing and managing information and office systems to maximise efficiencyAdvanced skills in office-based computer packages, including the Microsoft Office suite Experience and confidence managing, coordinating, leading and motivating teams. Highly developed communication skills, including the ability to facilitate relationships with a wide range of stakeholders Sound knowledge of, and demonstrated ability in, budget monitoring and cost controlExperience working in a research centre general practice or not-for-profit organisationProficiency in front desk and patient management systems (Helix), HPOS services, PRODA, Medicare About us The Victor Chang Cardiac Research Institute (the Institute) is dedicated to finding cures for cardiovascular disease and is one of the most respected heart research facilities in the world. Renowned for the quality of its breakthroughs, the Institute was established in 1994 and has grown to a team of more than 200 researchers from around the globe, working across five divisions.A global centre-of-excellence, it integrates Cardiac Physiology and Transplantation, Developmental and Stem Cell Biology, Molecular Cardiology and Biophysics, Structural and Computational Biology, as well as Vascular Biology. At the Institute, we translate our discoveries into new diagnostics, prevention, and treatment of cardiovascular disease - reducing the incidence, severity, and impact of heart disease. What you will be proud of Being part of an Institute that is not only dedicated to finding cures for cardiovascular disease, but one that also strives to ensure our employees and students enjoy a great working environment. We value and are committed to providing a safe working environment that embraces diversity, gender equity and promote flexible working arrangements for all employees.We encourage Aboriginal and Torres Strait Islander people to apply. We also welcome applicants with diverse educational backgrounds, professional knowledge, personality types, thinking styles and life experiences. If you have a disability or special need that requires accommodation, please let us know. What we offer Salary packaging/sacrificing (up to $15,900 per annum plus $2,650 for meals and entertainment) State of the art facilities Stimulating work setting focused on cutting edge medical research Collaborative team environment Continuous learning and development opportunities Come and work with us & help make a difference. #J-18808-Ljbffr