Personal Assistant & Property Coordinator

Job Description

Work directly with CEO of the Year (2024) in the Rental & Replacement Cars category by the Global CEO Excellence Awards! Access to drive car, on-site parking, laptop and mobile phone! Work with an industry leading organisation awarded with the ‘Best Accident Replacement Vehicle Company’ for three consecutive years (2023, 2024 and 2025)! The Personal Assistant & Property Coordinator provides high-level administrative support to the CEO while managing Carbiz properties across Australia. This dual-role involves handling the CEO’s schedule, travel, correspondence, and office coordination while also overseeing property leases, maintenance, compliance, and contractor relationships. The ideal candidate is highly organised, detail-oriented, and capable of balancing multiple priorities to ensure seamless operations and strategic support. The objective is to provide seamless executive support to the CEO while ensuring the effective management and maintenance of Carbiz properties, enabling operational efficiency and strategic focus. About Us: Carbiz is an industry leader in all-in-one accident management service, streamlining the way people get back on the road after an accident. With over 8,000+ 5-star reviews from satisfied customers, we've earned a reputation as a trusted provider of like-for-like accident replacement vehicles. Our dedication to excellence has been recognised with numerous industry awards, including the Business Concept’s 'Automotive Awards 2023' and Product Review's 'Australia's Best Accident Replacement Service' for three consecutive years (2023, 2024, and 2025). These accolades highlight our unwavering commitment to delivering exceptional products and services to our valued customers. We offer a team-first culture with unlimited opportunity for growth, living by our company values in everything we do; Love what we do - We are passionate about delivering for our customers, team, and partners every time. Better than yesterday - We grow each day, learning from our experiences. Win with trust - Lead the market by being trusted, reliable and helpful. Collaborative core - Working smarter together. Valuing people - We respect our people, encourage their development, and reward their performance. What’s in it for You: Access to a company drive car, on-site parking, laptop and mobile phone. Employee Wellbeing Program – Access to comprehensive 24/7 real time support through chat or phone as well access to a wellbeing library of resources through Sonder for safety, mental and physical wellbeing. Exclusive Discounts – Access special offers and discounts through platforms like SWAG/Employment Hero and Flare. Team Celebrations – Monthly team lunches, birthday celebrations, and festive gatherings for major events. Career Development – Opportunity career growth from within. About the Role: Responsibilities may include, but not limited to: Coordination and preparation of Board and Financial papers ready for presentation to the Board. Prepare presentations as required for different audiences. Coordinate and manage travel arrangements for internal staff, including booking flights, accommodations, and transportation. Manage the CEO’s diary and calendar, scheduling meetings, appointments, and personal and professional engagements. Screen and manage phone calls, emails, and other correspondence on behalf of the CEO. Handle various administrative tasks such as ordering supplies, managing fleet and stock coordination. Manage personal tasks and errands as requested, ensuring a balance between professional and personal responsibilities. Act as the primary contact for landlords, ensuring compliance and issue resolution. Manage property records, leases, and maintenance requests across Australia. Oversee leasing administration, repairs, and contractor relationships. Prepare and distribute property management reports, budgets, and financial statements. Ensure compliance with local, state, and federal property management laws and regulations. About You: Proven experience in property management, Personal Assistant, Executive Assistant or similar role (essential). Bachelor’s degree in Business Administration, Property Management, or a related field (desirable). Proven experience in the coordination of Board and Financial pack presentation (desirable). Ability to manage sensitive information with the highest degree of confidentiality (essential). Valid driver’s license and ability to run errands as needed (essential). Financial acumen with the ability to manage budgets effectively. Strong interpersonal skills and ability to work effectively with senior executives and internal staffs. #J-18808-Ljbffr