Project Administrator - New Homes Order Writing

Job Description

General Summary Responsible for processing homebuilder orders for installation of flooring, writing orders in JDE, scheduling material for orders based on builders’ installation schedule, and acting as a liaison between branches and builders on installation. Essential Job Functions Perform accurate and timely entry of homebuilder orders into the JDE order processing system. Translate multiple customer order formats into a standard format for order entry. Monitor and track homebuilder schedules to ensure on-time delivery of flooring material and installation. Track the status of houses to ensure that all potential questions, issues, etc., are resolved and all material is on hand in advance of the builder’s requested installation date. Communicate essential information back to builders and external branch personnel. Navigate homebuilder portals to identify and process all change order requests timely. Work with branch personnel to handle pre-closing repair issues, such as punch-out repairs, material shortfalls, claims on defective material, etc. Respond to all homebuilder and internal inquiries in a timely fashion. Assist/support all other departments, be it accounting, procurement, customer service, or branches as needed. Knowledge, Skills, and Abilities Granite & Marble Countertop knowledge a plus. Prior experience in an ERP system. Proficient with Microsoft Office software. Intermediate math skills. Able to manage multiple projects and present a high level of organization while meeting all mandatory deadlines. Detail-oriented, self-starter, with the ability to work independently. Must be able to understand change orders as needed. Must possess a high degree of logical reasoning ability. Thorough knowledge of all types of flooring materials is a plus but not required. Education and Experience Minimum two years of experience in an administrative role. Prefer prior order entry experience in the construction or building materials supply industry. Other Requirements This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary. Proficiency in Microsoft Office, specifically Excel, is required. Fundamental mathematical comprehension is required. Familiarity with Oracle or JD Edwards software is a plus. Ability to multi-task is required. Travel required: none. Any offer of employment is contingent upon a pre-employment drug screen and criminal background check. This job description is intended to provide an overview of the work to be performed and the qualifications for success and cannot be construed as an employment contract. Any statements made in this job description are subject to change at the discretion of Italian Terrazzo & Tile Co. of Brevard, LLC. Italian Terrazzo & Tile Co. of Brevard, LLC is an Equal Opportunity Employer and makes employment decisions without regard to physical or mental disability, military status, or any other protected class. #J-18808-Ljbffr