Senior Administration Officer, Professional Practice

Job Description

Senior Administration Officer, Professional Practice Fremantle Campus Full-time, Continuing Contract Rewarding opportunity Friendly and collaborative environment Salary: $77,437 - $86,102 pa (Level 5) + 14.25% super About the university The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. About the office The School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate, postgraduate programs and professional development courses designed to provide opportunities for students to engage in the classroom through professional workplace experiences. Our School is distinctive for its teaching culture, delivery of quality contemporary education, and its pastoral care mission. About the role The Senior Administration Officer for the Professional Practice Office provides high level administrative support for the School of Nursing and Midwifery’s clinical placement program. This role ensures the smooth and efficient placement of students into clinical settings, working closely with academic staff, clinical partners, and students to meet regulatory and accreditation standards. Key Responsibilities Clinical Placement Coordination and Administration: Manage student placements in clinical settings to meet curriculum, accreditation, and regulatory standards while ensuring effective collaboration with stakeholders. Student Support and Advice: Act as the main contact for students, providing guidance, resolving placement issues, and ensuring necessary support during their clinical experience. Stakeholder Relationship Management: Maintain strong partnerships with clinical sites, facilitate communication between all parties, and ensure effective collaboration for placement success. Administrative Oversight and Record Management: Oversee administrative processes, maintain accurate placement records, and ensure compliance with university, legal, and relevant NSW Ministry of Health requirements. Team Support and Supervision: Lead and mentor administrative staff, oversee task delegation, and support professional development to maintain high service standards. Event and Workshop Coordination: Organise clinical placement-related events, including orientations and training sessions, ensuring smooth execution and logistics. Process Improvement and Program Development: Identify and implement enhancements in placement processes and policies, aligning with best practices and university objectives. Provide effective and efficient administrative support and assist the School Manager and Professional Placement Administration Coordinator in supervising the administrative function within the School’s Professional Practice Office. Compiling and assisting with reports, submissions, statistical summaries, and other material as required. Assist the Head of School with the management and review of policies, procedures, guidelines, and forms. Liaise with various leaders across University departments to ensure collaboration. Coordinate meetings, prepare minutes, and organise correspondence for meetings. Comply with all other reasonable training and duties as identified by the line manager (or delegate). Comply with University policies and procedures in all aspects of their work and conduct. Qualifications, skills & experience Possession of a degree qualification with relevant experience or an equivalent combination of experience, education, and training. Demonstrated administrative capability with previous experience within a university or tertiary environment is highly desirable. Highly developed communication skills, with the ability to build effective relationships and engage stakeholders. Excellent operational, organisational, and administrative skills, including the ability to manage multiple competing priorities. High level proficiency in various software packages, including Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and timetabling programs (Allocate, Sonia, CELCAT), and video-conferencing tools. An effective knowledge of the contribution that policies, procedures, and data sets make to the achievement of the University’s strategic objectives. Ability to collaborate across multifunctional teams, providing a high level and responsive service. Proven record in the preparation of high-quality documentation with excellent accuracy and attention to detail. Benefits Fast-paced environment with opportunity for professional growth Generous training and development opportunities Join the University supporting its students and staff to achieve their career goals – in a personal and positive environment How to apply Please apply online with a resume and cover letter outlining your suitability for the role. Applications closing date: 20 February 2025 For further information on how to apply, please visit: How to apply | Notre Dame Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders. Contact us Please direct your queries regarding this role to Janette Tam , Unsolicited contact from recruitment agencies will not be entertained. #J-18808-Ljbffr