Sub School Administration

Job Description

Applications close Tuesday 4 March 2025 at 11.59PM Overview Work type: Full time Salary: Salary not specified Grade: Ed Support Level 1-Range 2 Occupation: Education and Training Location: Western Metropolitan Reference: 1466238Selection Criteria Demonstrated high level oral and written communication skills. Demonstrated outstanding organisational and coordination skills and ability to prioritise. Demonstrated ability to work effectively as part of a team. Possess the technical knowledge and expertise relevant to the position. Demonstrated commitment to professional learning and growth for both self and others. Role No additional attendance requirement for this position. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities The Sub School Administration officer will work as a member of the College Administration and Sub School team at Werribee Secondary College, performing a wide range of duties that assist with the smooth and efficient running of the Sub School and administration operations within the wider college. Recording and following up lateness and absences in line with college and department process. Liaise with enrolments admin staff throughout the year - new enrolments & exits. Enrolment induction for new students throughout year - ID card/ locker/ Map/ IT logins etc. Ensure student data is accurate and up-to-date in all relevant applications, Compass CASES21 etc. Issuing and recoding of toilet/ exit passes. Attend Student Management (SMT) meetings. Provide administrative support for all Sub school specific activities. Administrative support for Director & Year level coordinators for sub school related tasks. Answering incoming calls, take messages, and handle general enquiries from staff, students, parents relating to the sub school. Filing and secure disposal of documents. Year 8 to 12 State School Relief (SSR) administration. Provide technical assistance and support with COMPASS. Papercut - staff/ faculty printing allocations. General Actively seek and participate in professional development (Subject to School P&D guidelines). Participate in the Performance and Development process. Ensure all processes are carried out in timely and efficient manner, maintaining confidentiality and workplace safety. At all times working to create a professional environment, which upholds and displays the DET values of: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership & Human Rights. Assist in maintaining a safe and healthy working environment by complying with DET, school and OH&S policy and procedures. The range of duties may be expanded at any time in the future or as directed by the Principal or Operations Manager in accordance with ES1-2 dimensions of work. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability. Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Please ensure that your application includes : A resume including relevant experience as well as personal details (name, address and contact numbers, business and home). A section addressing the selection criteria and the requirements for application under the Who May Apply section. Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application. Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department HR Website . Location Profile Werribee Secondary College is located in Duncans Road, Werribee, a 30-minute drive from the Melbourne and Geelong central business districts. Ample free staff parking is provided on site. The Werribee Railway Station is located just 10 minutes away by foot. The College currently employs over 150 staff including Principals, Leading Teachers, Learning Specialists, Classroom Teachers and Education Support. Our dedicated and diverse team work together to develop well-rounded, lifelong learners, equipped with knowledge, resilience and skills to achieve future success. Our motto Live Worthily embraces cultural and social diversity. Students develop a strong sense of personal identity and global citizenship, enabling different cultural groups to interact, learn from each other and grow together. Applications close Tuesday 4 March 2025 at 11.59PM #J-18808-Ljbffr