Administrative Officer, Response Policy

Job Description

Administrative Officer, Response Policy $73,387 - $82,599 + 15.4% super Canberra based Ongoing Attractive salary and 15.4% superannuation Support secretariat services for the National Plan and NATSAR Council Work with purpose - be part of a values driven team with a strong sense of purpose ABOUT THE ROLE The Administrative Officer will be organised and detail focussed. You’ll manage documentation, coordinate meetings and assist with administrative and secretariat duties to ensure efficiency and effective workflow. You will also support stakeholder engagement by managing correspondence and maintaining accurate records. You will be responsible for: Administrative support to the Response Policy team. Distribute meeting papers, reports and record keeping. Stakeholder communication and liaison, including scheduling meetings. Monitor shared inboxes and maintain external facing webpages. Support development of meeting minutes and maintain administrative functions for multiple committees and working groups. SKILLS AND EXPERIENCE To be successful in this position, you will have the following skills and experience: Demonstrated experience in an administrative support role, including drafting emails to a high standard, development and distribution of meeting papers, maintaining contact lists and record keeping. Demonstrated experience establishing positive relationships with internal and external stakeholders to ensure tasks are prioritised and completed. Excellent verbal and written skills. Self‐motivation with a high level of initiative and strong attention to detail. Excellent organisational and time management skills. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), record-management systems and general computer literacy. AMSA BENEFITS We are committed to a supportive and collaborative work environment, which is why AMSA offers: Flexible work including work from home arrangements Health and wellbeing programs including annual flu vaccinations and a healthy lifestyle reimbursement An office-wide Christmas period shutdown (in addition to annual leave provisions) An ability to work for an organisation charged with protecting our marine environments and saving lives ABOUT AMSA The Australian Maritime Safety Authority (AMSA) is responsible for the safety of international shipping and domestic commercial vessels, protection of the environment from ship sourced pollution and search and rescue nationally. AMSA offers unique and interesting career opportunities, and we employ around 450 people across Australia. To learn more about our organisation please visit our website. DIVERSITY AND INCLUSION Diversity and inclusion are a priority at AMSA. Our role means that we impact and influence communities right across Australia, this is why it is essential that we draw on the diversity of our people to successfully deliver our mission of “ensuring safe vessel operations, combatting marine pollution and rescuing people in distress”. We are proud to have been recognised as an Inclusive Employer 2022-2023 by the Diversity Council of Australia, and continue to focus on embedding inclusive values within our organisation. Don’t meet every single requirement? At AMSA we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway - you might just be the person we’re looking for! We encourage applications from people of all diverse backgrounds and are committed to supporting you to reach your full potential. You can find more information about our diversity and inclusion commitments in our Diversity and Inclusion Strategy. HOW TO APPLY Please complete your application on our website via the Careers at AMSA page by 11.55pm AEDT Wednesday 19 February 2025. You will need to provide: Your resume (maximum of 3 pages) A brief cover letter (maximum 800 words) outlining what you will bring to this role. For any questions regarding the role please contact Jo Fisher on 02 6279 5522. If you have any questions about the recruitment process please contact Human Resources on AMSA does not engage staff under the Public Service Act 1999. AMSA engages employees under the Australian Maritime Safety Authority Act 1990 and our remuneration arrangements are specific to AMSA. #J-18808-Ljbffr