Administrative Officer (m|f|d)

Job Description

About The Voith Group The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 22,000 employees, sales of € 5.2 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe. Support the Voith Group | Voith Hydro as a Administrative Officer (m|f|d) Job ID 75760 Location Snowy/Australia We are seeking a highly organized and detail-oriented administrative officer to support our office operations. This role will be primarily responsible for managing office administrative tasks, ensuring smooth travel arrangements, and maintaining an efficient workflow. The successful candidate will demonstrate excellent communication skills, a proactive approach to problem-solving, and the ability to handle multiple tasks in a fast-paced environment. Snowy 2.0 is the next generation of the iconic Snowy Mountains Hydroelectric Scheme, and construction of this major pumped-hydro project is well underway. Once complete, the Scheme will provide 2000 megawatts of dispatchable, on-demand renewable power and approximately 350,000 megawatt hours of large-scale energy storage to the Australian National Electricity Market. Voith is the awarded Subcontractor. The above role is in connection to this project. Your tasks Organize domestic and international travel arrangements for staff, including flight bookings, hotel reservations, and transportation (e.g., car rentals, taxi, or shuttle services). Manage and maintain the company car fleet calendar, ensuring proper scheduling, allocation, and utilization of vehicles. Book hotels, guesthouses, and other accommodation types as required for staff or visitors. Ensure accommodation meets the needs of travelers in terms of location, facilities, and budget. Provide clear instructions and details for all travel-related accommodations. Handle travel expenses and coordinate reimbursements. Perform various administrative duties as required by the office, such as processing invoices, managing petty cash, and assisting with events. Provide general office support and assistance to the management team as needed. Assist in the preparation of meeting rooms, including scheduling, setup, and ensuring all materials are ready. Arrange supply of PPE for team members. Your profile Minimum of 2 years of administrative support or office management experience, preferably with a focus on travel and logistics. Familiarity with travel booking systems or experience in corporate travel management. Comfortable using office software (e.g., Microsoft Office Suite, Google Workspace) and travel booking platforms. Strong decision-making and problem-solving skills. Excellent communication and interpersonal skills. Ability to prioritize tasks. Analytical thinking and attention to detail. We offer you an international working environment with an open and inclusive company culture. In addition, you can expect flexible working models, sustainable development opportunities and various offers for the compatibility of family and career as well as health and well-being. The offer is subject to satisfactory medical and police clearance. Apply now via our web portal. Your personal contact: Talent Acquisition Advisor Taruna Yadav Phone 0439705183 voith.com/career Job ID 75760 #J-18808-Ljbffr