Assistant Manager, Executive Level 1, Chief Finance Officer

Job Description

About the Department The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by: Growing innovative & competitive businesses, industries and regions Investing in science and technology Strengthening the resources sector. The APS and the department offer a clear direction and meaningful work. You will be able to create a positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people. If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future. About the Team Procurement and Contract Management (PCM) forms part of the Strategy, Performance, Procurement and Assurance branch within the Chief Finance Officer Division (CFOD). Individual business lines are responsible for procurement and contract management activity within the department. The PCM team is responsible for supporting the department to undertake compliant, effective procurement. This is achieved through establishing and maintaining the policies, processes, and systems as well as building capability. This includes providing guidance and support, undertaking compliance and quality reviews, knowledge sharing and using data insights to provide targeted training. The PCM area has three (3) distinct teams who work together to provide this support: Procurement and Contract Management Support Services provide front line assistance to DISR staff to conduct procurement and contract management activities. Data & Systems enable the effective use of data and systems to ensure efficiency and effective procurement activities and decision making. Strategy, Governance and Policy develop and maintain the policies and processes for DISR to achieve industry best practice procurement and contract management practices. The department is responsible for a diverse range of activities to support government outcomes, resulting in a large number of interesting and unique procurements across activities such as Questacon, Australian Space Agency, National Artificial Intelligence Centre, Australian Radioactive Waste Agency and decommissioning of Northern Endeavour. Our department has a commitment to inclusion and diversity, with an ambition to be a great place to work. Everyone matters, and this is reflected in our workplace culture, where everyone is valued and respected. Our ideal candidates will add to this culture and contribute to making our workplace great. The Opportunity The Assistant Manager of Data and Systems works in a small team focused on creating value for the executive and divisions from the data we hold through processing, clearing, monitoring and reporting on compliance and assistance with the maintenance of our corporate buying system (Technology1). We deliver professional, high quality, timely and customer-focused procurement and contract processing, data analysis and reporting on all procurement activity within our portfolio. Our Ideal Candidate Our ideal candidate is someone excited about the work we do and the change and challenges we face. They are a team player with excellent communication skills. They bring to the team an interest or background in either procurement and contract management or reporting and data analysis - as well as fresh ideas. They enjoy collaboration, engaging with people, and helping others. Your personal skills and attributes: Lead with integrity through emotional maturity, resilience, and patience to deal with diverse staffing needs. Ability to build relationships with both internal and external stakeholders, listen, collaborate, engage and think up and out. Be a champion of change, question the norm, problem solve, and seek new improved ways of doing things. Drive results through sound judgement, analyze and use data and information to make informed decisions. Ability to manage constant change and competing priorities, and tight deadlines. Motivate, coach and mentor others to develop staff, professionally and technically. Skills and Experience Required: Candidates should be able to demonstrate: Application of critical thinking to support flexible outcomes-based approaches. An understanding of procurement in government and the policies and legislation that guides the practice. Strong communication skills and an ability to build and maintain effective working relationships. Sound working knowledge of Excel, pivot tables and other reporting software. Proven capability and understanding of Technology1 (or similar) software. Experience in data analysis, being able to interpret and report on data correctly. Experience in parliamentary processes and reporting i.e. senate estimates, QoN’s, Minister briefs, and annual reporting. What You Will Do Below is a short summary of the roles. Please refer to the position description for a more detailed outline of the role and its requirements. The Data and Systems team El1's are responsible for: Leading a small team in the centralised procurement and contract space that completes the processing, editing, monitoring and reporting on all procurement activity and funds spent within the department. Researching, analysing, and reporting on departmental activity, KPI’s and other legislative requirements. Managing the production of all internal and external reporting relating to procurement activity i.e. Senate Orders, Minister requests, QoN’s, Annual reports, IPP, APP, Annual report, Aus-Tender and Grant Connect, and ad hoc reporting requirements. Managing our reporting compliance on Aus-tender, ensuring up to date and compliant information is published on all procurement approach to markets and contracts. Overseeing all aspects of the Quality Assurance (QA) Framework including design, allocation of work, reviews, and escalations. Developing, maintaining, and managing updates for our buying system (e-form) to ensure compliance and improve user experience. Collaborating, engaging and working across the procurement and contracts team to deliver shared objectives and outcomes. Eligibility To be eligible for employment in the APS and the department, candidates must be Australian Citizens. Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level. Notes The department does currently offer flexible work opportunities for many roles. The team is currently located in Brisbane, Canberra, Adelaide, or Melbourne, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further. A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette. Application Information Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information. Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 750 words and should align to the key duties listed above. Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format). Accessible application documentation is available in other formats on request. Please contact or (02) 6276 1235 if you require assistance with your application. Contact Information For more information regarding this opportunity, please contact Lisa Rosetta on 0486018823 or via email on How to Apply: Start your application by clicking the "begin" button. #J-18808-Ljbffr