Company Secretary & Executive Support Coordinator

Job Description

Company Secretary & Executive Support Coordinator Amaroo Care Services is a leading provider of aged care services in Western Australia. Our goal is to create a nurturing and inclusive environment where our residents can thrive. We are committed to delivering the highest standards of care and supporting our team of dedicated professionals. We are seeking an experienced and motivated Company Secretary & Executive Support Coordinator to provide comprehensive executive and administrative activities to the Chief Executive Officer and the General Management team to support the achievement of operational objectives. Liaise effectively with staff and external stakeholders, prioritize correspondence, and draft quality documents to support executive decision-making. This position will also oversee the reception team to ensure a high level of customer service and quality standards. Apply now to join our team and make a meaningful difference in the lives of our residents. About the role Provide executive, secretarial and administrative support to the Chief Executive Officer and executive team Provide leadership and assistance to the reception/customer service team to ensure Corporate Head Office operates effectively Provide project management support Organise corporate meetings and functions Provide comprehensive diary, administrative and secretarial support to the Chief Executive Officer and General Managers Coordinate executive communications, including taking calls, email correspondence and interfacing with clients and drafting correspondence for the Chief Executive Officer Scheduling of Board and Committee meetings, coordinating Board events and travel requirements Provide secretarial duties to the Board and lodgment of regulatory and other compliance documentation and maintain the membership database. Administrator for the company record management registers, electronic and paper filing, including file destruction Manage relationships with key external and internal stakeholders, effectively negotiating and advocating on behalf of the organisation Uphold a strict level of confidentiality and develop and sustain a level of professionalism among staff and residents Undertake special assignments and projects as referred to by the Chief Executive Officer, ensuring completion within deadlines and achieving the required outcomes A Business Degree or relevant tertiary level qualification. Knowledge and experience in Company Secretary roles and responsibilities Knowledge and experience of compliance and assurance management Knowledge of the role of the Australian Charities and Not-for-profit Commission and related legislation Demonstrated ability to take effective minutes at Board level Experience in fostering teamwork and collaboration across functions and divisions Effective organisational skills within time constraints Proven ability to deal with sensitive issues with initiative, tact and discretion Demonstrated experience in Teams/SharePoint environment or similar platform Current National Police Clearance What we offer At Amaroo Care Services, we are dedicated to supporting our employees’ well-being and career progression. We offer a range of benefits, including: A rewarding role and competitive remuneration package Excellent employee benefits and salary packaging options Flexible working arrangements where possible #J-18808-Ljbffr