Document Control and Engineering Administrator, E&I

Job Description

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible. Job posting end date: 04/08/2025 INTRODUCTION: Metso as a leading Global firm specializing in mineral processing solutions. We pride ourselves on our commitment to innovation and excellence, delivering high-quality projects around the world. We are currently seeking a Document Control and Engineering Administrator who will be responsible for supporting the E&I team along with the delivery of contractual documents for E&I projects. WHAT YOU'LL DO: Provide general administrative support Participate in meetings, taking minutes as may be required. Participate in project reviews, taking minutes as may be required. Provide support during internal and external quality audits. Assist in the development/harmonisation and maintenance of project procedures and document templates. Coordinate travel, accommodation & car rental bookings. Credit card reconciliation. Assist with reporting as required. Assist with collection and maintenance of OTD data. Assist in document control as may be required. Assist with maintenance of Project drives and document archives. Assist the Project Management team with administrative tasks as required. Setting up Projects in SAP Processing Customer Orders in SAP Maintenance of Sales Orders in SAP Creating Purchase Requisitions in SAP Creating Demands and Deliveries in SAP Issue of Customer invoices – both External and Internal. Assist with audits relating to customer orders and invoicing Processing of Supplier invoices – both External and Internal Provide back-up support for Senior Project Coordinator/SAP Projects Key User when required. Assist with any other general SAP administration. Receive, record, and distribute all incoming and outgoing documents in accordance with established procedures. Issue transmittals and provide progress reporting concerning the documents in circulation. Expedite the review and approval of documentation. Collaborate with various departments and suppliers to collect, review, and update project-related documents. Monitor document changes and revisions, maintaining version control and traceability. Participate in the planning of projects as required. Assist wider team members with system issues, document formation and other process requirements. Implement and enforce document management standards and best practices. Engagement with vendors, fabricators, and contractors with regards to document control interface. WHO YOU ARE: Essential Skills and Experience Enthusiastic & Pragmatic Certificate III or IV in Business Administration Minimum 3 years experience Computer literacy, particularly MS Excel, Outlook, SAP 2+ years Document Control or Administration experience. Intermediate and above Microsoft Office 365 skills (Word, Excel, Outlook). Professional and calm in communication style, maturity to deal with senior stakeholders. Ability to work as part of team and independently. High level of attention to detail. Positive attitude and work ethic. You enjoy a varied workload, have strong time management skills and enjoy liaising with a wide variety of people. Desirable Experience Experience using SAP or ERP program Good verbal and written communication skills. Be a good critical thinker and problem solver. Be a self-starter with the ability to work in isolation. Ability to work well in a team environment. Ability to work well under pressure. WHAT’S IN IT FOR YOU? Extensive learning opportunities - ongoing growth dialogues, internal mobility, mentoring programs, education assistance, ambitious projects, and global opportunities. Wellbeing and safety - benefit from occupational healthcare, generous benefits plan, healthy living rewards, mental well-being services, on-site gym, meal benefits, car/bicycle benefits, and engagement surveys. Annual bonus - global incentive programs tied to business and performance targets. Hybrid working possibilities - while we are big advocates of meeting and collaborating in person, we believe in fostering a flexible work environment. Worldwide support - leverage our network of peers across the world, offering valuable assistance. We get things done together, through open and honest communication. A thriving culture – we are committed to developing an inclusive culture that enables everyone to do their best and reach their full potential. A culture that is courageous, compelling, and caring, and unites our people to build a sustainable future together. A work environment where safety is always the number one priority – both your physical and mental health is our priority. A competitive base salary reflective of your skills and experience with annual incentive program. Additional Annual Leave benefit - your health and wellbeing is a priority, increase your leave entitlement with every year you work at Metso. Gender neutral parental leave - 18 weeks paid in full. Paid Volunteer Leave so you can give back to the local community or an organisation of your choice. Comprehensive medical benefits including discounted private health insurance for employees and immediate family. Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers' energy and water efficiency, increase their productivity, and reduce environmental risks with our product and process expertise. We are the partner for positive change.Headquartered in Espoo, Finland, Metso employs over 17,000 people in close to 50 countries and sales for 2023 were about EUR 5.4 billion. The company is listed on the Nasdaq Helsinki. metso.com, x.com/metsoofficial #J-18808-Ljbffr