EOI - Executive Assistant - Yeppoon State High School

Job Description

Yeppoon State High School are welcoming applications for an Executive Assistant to join our school community to commence preferably from 10 March on a temporary part-time basis. This role is offered at 30 basic hours a week until 04 July 2025, unless otherwise determined. The Executive Assistant supports primarily the Principal and at times, the Deputy Principals.Note: The salary below is reflective of full-time employment (1.0FTE). This role is part time employment (0.83 FTE). An ADO arrangement shall be organised with the successful applicant to cover payment for term vacation period/s.This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months. About Us Yeppoon State High School overlooks the beautiful coastal township of Yeppoon! It is a secondary education centre that strives for educational excellence. Central to this belief is the challenge we set ourselves to provide an innovative and inspiring curriculum.Teaching and learning is at the core of all we do and high quality learning experiences are purposefully designed to develop the attributes of life-long learners. In this way, each individual student will be equipped with the knowledge, skills, practices and aptitudes necessary to be an engaged, robust 21st century citizen capable of shaping their own career and employment options. By choosing our school for your child's educational needs we believe you have invested wisely. At Yeppoon State High School, emphasis is placed on academic outcomes. We also believe that the development of a holistic education through the teaching of values and ethics instils in our graduates a sense of decency and respect for others. Our graduates are well-placed to contribute positively to society as self-aware and empathetic individuals.We are a school, proud of present and past students. We welcome you to our school community and a culture in which we believe that every student can thrive and excel.About The Role As the Executive Assistant you will provide a high level of confidential executive, customer focused, administrative and project support mainly to the Principal and secondarily, to the Deputy Principals.Responsibilities include, but are not limited to; Provide confidential administrative and secretarial support to the Principal, including word processing, database and spreadsheet applications and produce advanced desktop published documents. Oversee the delivery of documentation presented to the Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required. Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events. Coordinate the records management activities, including records of incoming correspondence and Right to Information requests and monitor the flow of correspondence and provide advice and training in records management to other personnel. Highly desirable skills and experience; Ability to maintain confidentiality and exercise discretion at all times. Strong communication and interpersonal skills, with a professional and approachable demeanour. Proficiency in Microsoft Office Suite, Publishing software and OneSchool (Education QLD's) student administration system. A proactive problem-solver with a keen eye for detail. Please refer to the attached role description for any mandatory requirements for this position such as Blue Card and Criminal History Check. How To Apply Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and A 1-pg written statement in response to the attached role description. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applicants need to be a current Queensland Government employee to be eligible to apply.Applications from recruitment agencies will not be accepted.When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).Occupational group Administration#J-18808-Ljbffr