Executive Assistant and Project Officer-School Of Public Health

Job Description

An exciting opportunity for an Executive Assistant to provide confidential, high level and secretariat support to the Head of School at the Sydney School of Public Health Full time, fixed term 12 months Base Salary starting at $99,455 + 17% superannuation About the opportunity Founded in 1930, Sydney School of Public Health is Australia’s first and leading school of public health. We are a leader in a number of research areas including health policy, health promotion and prevention of disease and disabilities, among others. Our internationally recognised researchers are motivated by the need to improve health globally, and have interests that embrace the ethical, social, economic and environmental causes of health. The Executive Assistant and Project Officer will make independent decisions in relation to day-to-day activities and will make other decisions within the scope of this position. This role will utilise excellent judgement and problem-solving skills to resolve issues and will use critical judgement to raise important issues for consultation with the Head of School and the School Manager. Your key responsibilities will be to: coordinate and manage the daily functions of the Office of the Head of School (HOS), including their responsibilities as Head as well as professorial, professional and industry responsibilities liaise with government and other external bodies in the scheduling of appointments, making travel arrangements and maximising the productive use of available time assist the School Manager in the provision of high-level administrative support perform executive secretarial duties including prioritisation, dissemination, and preparation of non-routine correspondence organize the weekly schedule of the Head and provide and maintain appropriate documentation for all engagements including the preparation of summary briefs when required organize HOS meetings in particular, the Management Advisory Committee (PubMAC) and the School Academic Board (SAB) as required primary liaison between HOS and the Office of the Dean, as well as senior management and other staff assist the School Manager in the management of the approval process across the school for documents requiring HOS approval. About you extensive experience in providing executive administrative support to senior executive staff demonstrated computing skills in email (Outlook), the internet and Microsoft Office (including PowerPoint) demonstrated ability to adapt to a changing and evolving workplace to meet the school and University’s requirements ability to establish and maintain excellent working relationships with a wide range of people, both internal and external to the University and with professional bodies ability to independently compose correspondence without supervision and draft minutes and agendas ability to work both independently and as part of a team, taking initiative and exercising judgement in resolving matters that may arise as part of normal daily work excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of empathy and discretion in dealing with complex matters. Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia. Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cecilia Blamey, Recruitment Operations by email to Applications Close Sunday 16 February 2025 11:59 PM #J-18808-Ljbffr