Executive Assistant - Pacific Pines State High School

Job Description

Pacific Pines State High School is a rapidly growing high school with enrolments predicted to grow to 2500 students in the next few years. We are seeking an Executive Services Assistant who will provide a high level of confidential executive, customer-focused, administrative, and project support to the Deputy Principals and Corporate Services team at Pacific Pines State High. This is a temporary full-time position commencing immediately, until 27 June 2025, unless otherwise determined.About Us Pacific Pines State High School is a rapidly growing, friendly and safe school with world-class facilities where strong relationships exist between staff, parents, and students. We believe that these relationships underpin the teaching and learning journey, which in turn creates a strong, positive school culture.At Pacific Pines State High School, we instil a sense of personal and collective integrity in our students which will serve them well throughout their lives. In conjunction with our families, we nurture our students with a sense of purpose and a clear set of behavioural standards and lifelong values.About The Role As the Executive Services Assistant, you will provide a high level of confidential executive, customer-focused, administrative, and project support to the Deputy Principals and Corporate Services team at Pacific Pines State High.Responsibilities include, but are not limited to: Provide confidential administrative and secretarial support to the Deputy Principals/Principal, including word processing, database and spreadsheet applications, and produce advanced desktop published documents. Oversee the delivery of documentation presented to the Deputy Principals/Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings, and functions, maintain diaries, take minutes of meetings, and distribute to attendees, and manage the provision of administrative and secretarial support to conferences as required. Maintain effective time management practices for the Deputy Principals/Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions, and other calendar events. Coordinate the records management activities, including records of incoming correspondence and Right to Information requests, and monitor the flow of correspondence and provide advice and training in records management to other personnel. Highly desirable skills and experience: Strong communication and interpersonal skills, with a professional and approachable demeanour. Proficiency in Microsoft Office Suite and OneSchool software. A proactive problem-solver with a keen eye for detail. Ability to maintain confidentiality and exercise discretion at all times. Please refer to the attached role description for any mandatory requirements for this position. How To Apply Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and A 1-page written statement in response to the attached role description. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.When working in regulated employment, an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.Occupational group: Administration#J-18808-Ljbffr