Executive Assistant (On-site), HQ/Gold Coast

Job Description

Executive Assistant (On-site), HQ/Gold Coast Closing Date: 28 Apr 2025 AEST Be part of a company that is one of a kind in its culture, spirit and passion. Join a proud & growing team that offers quality, hassle-free & affordable travel experiences. The Opportunity We are looking for an experienced Executive Assistant with a keen attention to detail and expert organisational skills to join our TripADeal team, providing direct support to our Chief Executive Officer as well as the wider Senior Leadership Team as required. You will provide high-level administrative support to the Chief Executive Officer, ensuring the efficient operation of the function, and assisting with the execution of key initiatives. The Executive Assistant will play a key role in facilitating smooth communication and ensuring the senior leadership team can focus on strategic priorities to enable travel dreams to come true! Organisational Structure You'll report to our Chief Executive Officer, as well as work closely with the wider Senior Leadership Team, and other internal and external stakeholders. This permanent full-time position is 100% onsite and can be based from our Byron Bay HeadQuarters or Varsity Lakes Gold Coast office, working Monday to Friday, 8-4pm or 9-5pm - you choose! This role will require the ability to travel between both TripADeal offices on a weekly basis to provide support to the CEO as well as attend critical meetings and events as required. A Day in the Life Handle incoming communication, screen emails and calls, invitations and prioritise responses on behalf of the CEO promptly and efficiently Organise and coordinate meetings, including preparing agendas, minute-taking, managing meeting-room bookings, and following up on action items Coordinate travel, accommodation, and itineraries for domestic and international trips optimised for the CEO's schedule; ensuring a seamless travel experience Draft, review, and edit high-quality documents, presentations, and reports as required by the senior leadership team Liaise with internal and external stakeholders, maintaining strong relationships on behalf of the senior leadership team Ensure the smooth running of the CEO office, including schedule management, ordering supplies, managing office services, and coordinating events In addition to the CEO, secondary support is to be offered to the senior leadership team (SLT) with reporting, travel arrangements, event planning, and report preparation Coordinate externals visiting TAD office sites, assist with travel arrangements, facilities required, meetings scheduled etc, ensuring a pleasant and seamless experience Provide timely assistance to team members with Qantas background check renewals Generate, collate and distribute Workday reports in a timely manner, as well as undertake general Workday administration as required Other duties as required by the CEO and wider Senior Leadership Team To be a Front Running Candidate Bachelor’s degree in Business or as relevant Proven experience as an Executive Assistant or similar role, supporting senior executives Strong organisational and time management skills, with experience managing multiple priorities High proficiency in Google Suite and MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software Excellent written and verbal communication skills Ability to handle confidential information with discretion Experience in a fast-paced environment, preferably in a corporate setting, and can manage change effectively Proactive and solution-oriented with the ability to anticipate needs and resolve issues before they escalate A valid Australian drivers licence with the ability to travel as required The successful candidate will be required to undergo a Qantas background check Why TripADeal? Competitive salary package Learn , develop and advance your career within TripADeal Fun, casual working environment, where shoes are optional Staff travel discounts Employee Assistance Program $1,040 per annum of subsidised gym memberships Regular social get-togethers Savings and discounts on groceries, electronics and homewares Volunteer leave as part of giving back to the local community Generous parental leave support program See your next destination as Executive Assistant for TripADeal? Your future pathway is just one click away. Apply now! Apply Now Working with TripADeal Our Core Belief Travel is an experience that should be enjoyed by everyone and we're proud to make it an affordable option for all. Our Mission To make travel dreams come true. To deliver quality travel experiences that are easily accessible and hassle-free. #J-18808-Ljbffr