Launch Site Executive Assistant

Job Description

All Orbits, All Planets - Join us on our journey Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles. Are you a creative and experienced Executive Assistant looking for a dynamic role where your skills will make a real impact? Have you ever dreamt of building/working with rockets right here in Australia? Well now’s your chance! Gilmour Space is seeking a talented individual to join our innovative team to send rockets to Space! Conveniently located in Bowen, North QLD near some of the best beaches in the world and sunsets, you will be based at Australis first orbital Launch Site. So, what are you waiting for? Join us and be a part of a forward-thinking team dedicated to pushing the boundaries of space exploration and let’s send Australia to Space together! Why you should join our mission: You will be joining a team that is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change. This role also offers: Unique opportunity to join a rocket company based in Australia Experience the buzz of working and contributing towards a rocket launch - Join the team now to be onboard in time for our launch date Work in a passionate, vibrant and welcoming team that’s driven by its culture that emphasizes safety and conducts initiatives such as team BBQs Expand your skills and knowledge into the innovative aerospace industry How you will contribute to our mission in getting Australia to space: The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do. Provide administrative support and assistance to team members Coordinate communications, including responding to emails, taking incoming calls to the company and interfacing with clients Prepare and edit correspondence, communications, presentations, and other documents as required Maintain an organised filing system of paper and electronic documents Arrange and co-ordinate meetings and corporate events (both internal and external) Assist with lunch set up and pack down as required Establish and implement a system for tracking, delivering and replenishing supplies Establish a system for tracking and managing expenses and receipts, including reimbursement procedures Arrange vehicle usage and transfers, to and from the airport and our launch site Assist in the management of rental properties in Bowen, i.e. staff rostering, organising mowers, cleaners, and pest inspections Manage compliance matrix for secured approvals, and report to regulators Involvement in meetings and taking of minutes as required Co-ordinate project-based work as required Develop and sustain a level of professionalism among staff and clientele Order and stock stationery & snack cupboards as required Greet visitors on site, sign them in and direct them as appropriate Book international and domestic Company travel Other duties as requested by Management Mandatory Qualifications, Skills and Experience: Minimum 5 years’ experience as an Executive Assistant or in an administrative role NV1 Security Clearance eligible preferred Desired Qualifications, Skills and Experience: Current Australian Driver’s License Excellent verbal and written communication High level of professional discretion Ability to take accountability for tasks Exceptional teamwork, leadership and interpersonal skills Intermediate to advanced skills in Microsoft Office with an ability to adapt readily to company specific programs and software Strong organisation, project management and problem-solving skills with impeccable multi-tasking abilities Well-developed communication, interpersonal, conflict resolution skills Proven ability to prioritize, manage and take accountability for work demands and deliver outcomes Self-motivated, results oriented with a high level of attention to detail Must be able to relate readily to all people within the organisation How to Apply: If you are a proactive team player with a passion to get Australia to space and a desire to succeed, please apply now by clicking the apply button and including your resume and cover letter or head to our website: CAREER | Gilmour Space Technologies | Rocket launch provider . Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all positions. #J-18808-Ljbffr