Executive Assistant/Personal Assistant to Tech Executives

Job Description

As the Executive Personal Assistant, you will provide support to the CEO and extended C-suite at a personal office and blended business environment. This role requires a proactive and adaptable professional who thrives in a fast-paced environment. You will manage complex scheduling, coordinate travel, and oversee professional and personal tasks to ensure seamless day-to-day operations between business and home settings. The ideal candidate is a detail-oriented problem solver with a track record of discretion, resourcefulness, and anticipating needs before they arise. If you are a dynamic, high-energy assistant who thrives in a multifaceted role, this opportunity is for you! Key Responsibilities: Serve as a gatekeeper and primary point of contact for scheduling, travel, and personal matters. Coordinate and manage business and personal calendars, ensuring seamless communication with executives, team members, and external contacts. Plan and oversee domestic and international travel, including flights, hotels, ground transportation, and itinerary adjustments. Organize and execute special events, dinners, and corporate gatherings at the CEO’s home and external venues. Handle vendor and contractor relationships, including scheduling and negotiating contracts. Provide strategic administrative support, assisting with email management, business follow-ups, research, and reporting. Oversee personal tasks and household management, including running errands, scheduling maintenance, and assisting extended family members as needed. Maintain and organize critical documents, ensuring accessibility and confidentiality. Why You’ll Love Working Here: Direct impact in a tech-forward, fast-moving executive environment. Dynamic and engaging work with a mix of in-office and remote flexibility. Family office environment in residential setting. This role offers occasional domestic travel opportunities. What We’re Looking For: Experienced professional. You have 7-10 years as an EA with direct Personal Assistant duties in a blended role. Highly organized. You anticipate needs, stay ahead of deadlines, and keep everything running smoothly. Discreet and trustworthy. You handle confidential information with the utmost professionalism. Flexible and adaptable. You thrive in a role where no two days are the same and can pivot as needed. Detail-oriented problem solver. You spot inefficiencies and create solutions before they become problems. High-performance mindset preferred. Candidates with experience in fast-paced, competitive environments are encouraged to apply. Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. #J-18808-Ljbffr