Executive Office Assistant

Job Description

This range is provided by EST10 Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $95,000.00/yr - $98,000.00/yr This is an exciting position, supporting a new Head of Learning in a large High School! Detailed Job Description: Education Industry Experience Desired Executive Office Assistant to Head of Learning Sydney Eastern Suburbs | Permanent Role | 5 Days Per Week What makes this company unique? Join a dynamic and progressive educational environment at an exciting time of growth and transformation. This is a unique opportunity to support the Head of Learning in a key role as the school continues to expand and evolve. With the arrival of a new Principal and Deputy Head Principal, this position offers the chance to play a crucial part in shaping the future success of the leadership team and the school as a whole. The role sits within a new team and will allow you to be at the heart of a diverse community dedicated to fostering growth and excellence in both students and staff. Located in Sydney’s vibrant eastern suburbs, this school prides itself on creating an inclusive environment where everyone including students, teachers, and staff can thrive. Led by a passionate Principal, the school is committed to providing a supportive and forward-thinking atmosphere that empowers individuals to reach their fullest potential. As the school embarks on an exciting phase of growth, this is an ideal opportunity to join a committed team that values innovation, collaboration, and the development of both academic and personal success. What is unique about you? You are a highly skilled and professional Executive Office Assistant who has experience of working in a school setting. With understanding of the education industry, you feel confident in providing vital support to a passionate Head of Learning. With exceptional written and verbal communication abilities, you will confidently engage with staff, students, parents, and external partners, establishing a strong and professional rapport. Trusted for your discretion and sound judgment, you will navigate sensitive matters with empathy and tact, acting as a reliable advisor to the Head of Learning. Strong interpersonal and communication skills are essential in this role, as you will be working with diverse groups and fostering effective, collaborative relationships across the close school community. This role involves comprehensive diary management, scheduling and coordinating meetings, and balancing multiple competing priorities with flexibility and grace. You are proficient in filing documents within a school environment and familiar with the terminology used in the education sector. As an individual you are highly organised, able to switch seamlessly between tasks, and make practical decisions about when and how to escalate issues. Supporting other members of the team with projects, you are a proactive and adaptable team player who thrives in a fast-paced environment, anticipating needs, and bringing a problem-solving mindset to each day. A snapshot of your role…. Provide high-level administrative assistance, overseeing communication, calendars, meetings, and digital records, while maintaining confidentiality and handling sensitive information with professionalism. Organise and oversee school events, functions, and the academic calendar, ensuring smooth planning and execution of staff training, meetings, and student programs with effective communication. Act as the primary point of contact for staff, students, parents, and external parties, addressing inquiries, collaborating with departments, and supporting the Head of Learning in fostering strong stakeholder relationships. Assist with maintaining policy and procedural compliance, ensuring adherence to work health and safety regulations, coordinating audits, and working closely with maintenance and facilities teams. Collaborate with the Head of Learning in overseeing reports, tracking expenses, and handling correspondence to support efficient school operations. If this sounds like your dream role, please apply now for immediate consideration! How to apply Click Apply, email your resume in Word format to or call (02) 9002 0222. We will be in touch with shortlisted applicants. We believe in seeing everyone’s unique potential and would love to hear from you! As Sydney’s leading boutique recruiter (and we like to think favourite!) we specialise in administration and office support recruitment. We recruit Executive and Personal Assistants, EAs at C-Suite, Team Assistants, Receptionists, Office Managers, and more for temporary, contract and permanent positions. By applying for this job, you have the opportunity to secure this role or any of our other fantastic roles! You will also have access to all our free exclusive EST10 Masterclasses and blogs! Seniority level Entry level Employment type Full-time Job function Administrative Industries: Education and Primary and Secondary Education #J-18808-Ljbffr