Office Manager/EA

Job Description

Salary Sacrificing Benefits– Increase your take-home pay up to $15,900 tax free Additional Annual Leave - Get 12 additional annual leave days per year Executive Experience– Work closely with CEO & Board Great Culture– Collaborative, growth-focused team Impactful Work– Support people & community programs About Us The MaraWay is an Indigenous led, not-for-profit organisation in Cairns rolling up its sleeves to tackle the tough issues in our community. We change lives by helping people help themselves. We support people to get on track and show unconditional mutual respect. We provide vocational training and link our participants to other beneficial services in the community as needed. We create and evolve our services based on the needs of the community here in Cairns. About the Role Reporting to the CEO, this role provides high-level administrative, operational, and strategic support while enhancing organisational systems and processes. As the first point of contact, you will ensure efficient business administration, exceptional customer service, and seamless support for the team, clients, and stakeholders. This position requires a proactive, detail-oriented professional who can manage competing priorities in a dynamic, community-focused environment. Key duties include, but are not limited to: Provide executive-level administrative support, including managing schedules, appointments, and travel arrangements. Prepare and manage correspondence, reports, and presentations on behalf of the CEO. Coordinate and support Board and leadership meetings, including agenda preparation, minute-taking, and action follow-ups. Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Assist in the development and implementation of organisational policies and procedures. Conduct research and compile information to support decision-making and strategic initiatives. Handle confidential information with discretion and professionalism. Support project management and coordination of key organisational initiatives. Liaise with staff, partners, and community stakeholders to facilitate effective communication and collaboration. Assist in event planning and organisational functions as required. About You Proven experience as an Executive Assistant, or in a similar administrative role supporting senior executives. Strong organisational and time-management skills, with the ability to prioritise tasks effectively. Excellent written and verbal communication skills. High level of discretion and confidentiality in handling sensitive information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently, exercise sound judgment, and take initiative. Strong interpersonal skills and ability to build positive relationships with diverse stakeholders. Demonstrated ability to support project management and administrative functions in a fast-paced environment. Experience working with people in vulnerable situations with multiple, complex needs. Demonstrated ability to communicate sensitively and effectively with diverse and vulnerable community members. Valid Queensland “C” class drivers’ licence. Manual driving experience would be great! Occasional travel may be necessary. Understanding of the not-for-profit sector and community services. Experience in Board and governance support. Experience in Grants. How to Apply Hit that pink button that says, “Apply”, and upload: Your current resume A short letter about you and why you would be suitable for this position Interested candidates should submit a cover letter and resume addressing the selection criteria to Applications close on 14th February with shortlisting and interviews commencing immediately. The candidate start date is Monday, 24th February. We are looking forward to meeting you! Your application will include the following questions: How many years' experience do you have as an office coordinator? Do you have a current Police Check (National Police Certificate) for employment? Do you have customer service experience? Do you have experience working in the not-for-profit sector? How many years' experience do you have as an Executive Assistant to the Chief Executive Officer? #J-18808-Ljbffr