Procurement Administrative Officer

Job Description

Division: Financial Performance & Investments Location: Parramatta, NSW, AU, 2150 Procurement Administrative Officer – NSW Trustee and Guardian Ongoing full-time. 35 hours per week. Location: Parramatta and Sydney CBD. Flexible and hybrid working options available. Clerk Grade: 5/6 Level. Base salary $97,027 p.a. to $107,059 p.a. plus superannuation and annual leave loading. About us At NSW Trustee and Guardian, we protect, promote and support the rights, dignity, choices and wishes of our customers. Whether we are writing a Will, acting as an executor, attorney, trustee, guardian, or financial manager, we are here for critical moments in our customers’ lives. Join our dedicated NSW Government agency and make a difference in the lives of over 47,000 people each year. Our commitment to diversity Our workplace reflects the diverse community we serve. We encourage applications from all backgrounds, experiences, and abilities. This includes women, people with disability, Aboriginal and Torres Strait Islanders, the LGBTI community and people from culturally diverse backgrounds. About the team The Financial Performance and Investments division provides a full range of financial services including budgeting, procurement, customer accounts and investment management services. About the role The Procurement Administrative Officer provides a broad range of procurement administrative services and leverages extensive business unit knowledge to support NSWTG’s program of work and facilitate the delivery of business requirements. This is an exciting opportunity that will see you: Respond to and resolve complex enquiries and issues promptly and accurately. Manage records and databases, ensuring information is accurate, stored correctly, and accessible. Coordinate tender administration services, including publishing tenders and addendums. Maintain the NSWTG Contract Register, ensuring timeliness, accuracy, and compliance. Develop and monitor office systems and procedures to facilitate efficient operations. Prepare documentation and reports on NSWTG spend and Divisional performance, and recommend improvements. Coordinate responses to other Government agencies, including NSW Treasury and NSW Procurement. If you have a strong background in procurement administration and are passionate about supporting effective procurement outcomes, we would love to hear from you! Application is encouraged if you demonstrate the following skills, knowledge and experience: Demonstrated experience in administration role with experience MS Office suite including Outlook, Word, Excel, PowerPoint, and SharePoint. Sound communication skills and ability to work with a diverse stakeholder group. Experience working in an administrative role managing competing priorities. Several years’ experience in an administrative role, preferably in a procurement field. What we offer NSW Trustee and Guardian offers interesting, challenging and rewarding work that has real purpose. Other benefits of joining us include: work-life balance with flexible work options (working from different work locations, variable start/finish times, job sharing) various leave options (recreation, parental, and flex leave of up to 24 days per year) career development including study leave and acting opportunities access to Fitness Passport and employee assistance program, and annual flu vaccinations Be part of something bigger. For more information about joining us, visit the Careers page on our website. How to apply To apply for this role: complete the online application submit a resume (maximum five pages) and cover letter (maximum two pages) outlining your skills, experience and suitability for the role and in your cover letter answer the following targeted questions: Briefly describe the tools and techniques you use to manage your workload and competing priorities. Briefly describe a time when you had to document a process and the steps and systems you used to deliver this task. Applications close 11:59pm, Monday 10th February 2025. Please do not send your applications directly via email, LinkedIn or SEEK. Only applications submitted via the online portal will be accepted. Please note: If you need an adjustment in the recruitment process, please contact People and Culture via email at Offers of employment will be subject to reference checks and relevant clearances. A talent pool may be created for future ongoing and temporary roles and is valid for 18 months. Thank you for your interest in this role. We look forward to receiving your application. #J-18808-Ljbffr