Records Management Officers

Job Description

Job Req ID Home Affairs-136638 Location ACT; NSW Employment Type Ongoing (Permanent), Full-time / Part-time Classification APS Level 6 - $90,199.00 and $103,770.00 plus 15.4% super (part time pro-rata) Contact Officer Kate Redgrave on Office Arrangements Flexible; Hybrid - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role. Applications close on 06/03/2025 at 11:59pm AEDT (midnight) - Late applications will not be accepted. About our opportunity This process is being used to fill 3 immediate position/s. Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA. About our team Group Manager Legal | Privacy, FOI & Records Management | Records Management The Records Management section is responsible for ensuring the Department appropriately captures, maintains, and protects business information as a record, throughout the information lifespan. The section is responsible for transforming the Department's record keeping practices to digital processes in line with the Building trust in the public record: managing information and data for government and community. The section provides advice and guidance on matters related to record keeping and managing the information lifespan, including the capture and use of records in Content Manager - the Department's Electronic Document and Records Management System (EDRMS), and drives information management maturity. Our ideal candidate Has an understanding or the ability to quickly obtain knowledge of critical Information Management subjects such as Records Management, Privacy and FOI and can: Interpret relevant policies and procedures to assist in the development of technically accurate education and communication products. Engage with a broad spectrum of staff and develop strong partnerships. Operate as part of a team in a dynamic, changing environment. Work independently on multiple projects with minimal supervision. Duties and responsibilities Review records management policies, procedures and Content Manager 10 (TRIM) help resources to achieve continuous improvement. Provide advice on a range of records management issues including advice to business areas transitioning away from shared drives and other unapproved systems to store business information. Undertake TRIM business administration tasks and provide second level TRIM business resolver support to business areas. Assist in the delivery of training in appropriate usage of TRIM and records management practices. Project management of less complex projects, and support for more complex projects. Additional information Desirable Hold relevant qualification/certification or significant experience in Records and Information Management. Have significant experience in administering and managing information and records using an EDRMS, preferably Content Manager. Experience in delivering enterprise-wide training. How to apply Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 06/03/2025 at 11:59pm (midnight) AEDT – Late applications will not be accepted. As part of your application, you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining: How your skills, knowledge, and experience will be relevant to this role. Why you are interested in the role and what you can offer us. Any specific examples or achievements that demonstrate your ability to perform the role. Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 136638 in the document footer. Prior to preparing your response, it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification. Eligibility To be eligible for the position you must be an Australian Citizen. The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance, and: ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC). Home Affairs Workers will also be required to obtain and maintain an Onboarding Check. In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary. Diversity and inclusion The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: Technical assistance For technical enquiries please call or email for assistance: Email: Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia) Please include any applicable screen captures, a response will be provided during business hours. Notes The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position. The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS. The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement. Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role. #J-18808-Ljbffr