About the roleWe are looking for a skilled and experienced Office Manager to join our team. As an Office Manager, you are responsible for overseeing the daily administrative operations of our office. The role involves planning and reviewing office services, allocating resources, assigning and supervising staff tasks, maintaining records and accounts, and ensuring compliance with workplace safety and government regulations. You will also coordinate HR functions such as hiring, training, payroll, and performance management, while managing office equipment and supplies. Liaising with professionals to resolve issues and support smooth office operations is essential. Flexibility to work on weekdays and weekends based on business needs is required.Role and Responsibilities Organising and managing office functions, administrative systems, and personnel.Participating in the planning and evaluation of office services while establishing service standards and priorities. Allocating resources such as staff, office space, and equipment to ensure smooth operations.Assigning tasks and supervising the performance of office staff to maintain productivity and efficiency.Coordinating HR activities, including recruitment, promotions, training, payroll, performance evaluations, and staff supervision.Maintaining accurate office records and financial accounts.Managing the maintenance and availability of office equipment and supplies.Ensuring the office operates in accordance with relevant laws, government policies, and procedures.Monitoring compliance with workplace health and safety regulations.Communicating and collaborating with professionals to coordinate office activities and resolve operational issues.Benefits and perksThe business offers a great workplace for its staff where everyone feels valued and respected. It's an opportunity for you to be an integral part of this unique organization.Skills and experienceMust have an experience of more than 1 year of experience working as an Office Manager.Applicant must have a diploma or higher qualificationStrong attention to detail and ability to follow the procedures accurately.Excellent time management skills to meet deadlines.Flexibility to work in a fast-paced and dynamic environment. How to ApplyIf you are interested in applying for the above position, please forward your resume to us at Please note we will ONLY be contacting candidates who are successful for an interview.

Pay: AU$76,000.00 - AU$85,000.00 per yearJob description:Contracts AdministratorCMSNAGRO Pty LtdCoonabarabran, NSW 2357ABOUT THE COMPANYCMSNAGRO Pty Ltd is an Australian company that combines agri-tech innovation, boutique hospitality and retail. Through its technology arm, CMSN IT Solution, the business develops farm management software, IoT integration, data analytics and traceability platforms that improve operational efficiency and supply-chain transparency.Its hospitality portfolio includes The Ashford Hotel and Restaurant and The Lakehouse Pizza Bar and Grill, a waterfront venue at The Entrance that specialises in pizza, grill and casual dining experiences. The retail side operates through Time Conscience Store, offering fresh produce, value-added goods and branded products via both physical and online channels. CMSNAGRO focuses on connecting technology, hospitality and retail to create transparent, high-quality outcomes guided by values of integrity, innovation, community and excellence.ABOUT THE ROLEWe are seeking a motivated Contracts Administrator to join our team at CMSNAGRO Pty Ltd and support the successful commercial delivery of our projects and operations. You will play a key role in ensuring our activities are delivered efficiently and in line with contractual requirements.This is a great opportunity to join a growing business based in Coonabarabran, NSW. You'll work in a collaborative environment that values initiative, accountability, and ongoing professional development.Key responsibilities:Prepare, review, interpret and maintain contracts on behalf of the company, including managing changes and variations throughout the contract lifecycleHandle enquiries and resolve issues relating to contract terms, performance and obligationsMaintain accurate contract records, documentation systems and associated paperworkSupport the negotiation of contract terms with internal stakeholders and external partiesRenew, update and keep existing contracts current to ensure information remains accurate and reliableAssess risks linked to specific contract clauses and provide advice to management where neededMonitor relevant legislative and regulatory changes and coordinate with legal or compliance resources as directedExplain contract requirements, terms and conditions to stakeholders to support compliance and informed decision-makingBuild and maintain relationships with suppliers and stakeholders to reduce risk and improve the value delivered under contractsPrepare and process claims, variations and related commercial matters, and provide contractual guidance to relevant teamsSKILLS & EXPERIENCEA completed Bachelor's degree in Management, Business or a closely related discipline is essentialA minimum of three years' practical experience, with demonstrated skills in contract administrationGood understanding of commercial costing, project financials and commercial managementClear knowledge of procurement processes and the legal principles that apply to contractsAbility to work independently, prioritise effectively and manage multiple tasks at onceStrong communication and relationship skills when dealing with suppliers, contractors and clients

About the CompanyDonnelly Drilling Services is an established Western Australian drilling services company specialising in remote water well drilling operations across the mining and resources sector.We are seeking an experienced and highly organised Office Manager to oversee and coordinate the company's administrative operations, business support functions and workforce administration.This is a key position within the business, responsible for independently managing day-to-day office operations and ensuring effective coordination between management, employees, suppliers, clients and remote operational sites.The successful applicant will play an important role in maintaining efficient business processes, coordinating administrative and financial functions, managing personnel documentation and supporting the operational requirements of the company.Key ResponsibilitiesOffice and Business ManagementOversee and coordinate the day-to-day administration and operations of the business.Manage general office operations, administrative procedures and business documentation.Develop, implement and maintain efficient administrative systems and processes.Coordinate office resources and ensure administrative requirements are met across the business.Provide management with administrative support, business correspondence and operational reporting.Financial Administration and PayrollCoordinate payroll administration, employee timesheets and leave records using Xero.Review employee hours, timesheets and rosters prior to payroll processing.Manage customer invoicing, supplier invoices and accounts administration.Prepare and process purchase orders, supplier quotations and expense documentation.Monitor business expenditure and maintain accurate financial and procurement records.Liaise with management and external accountants regarding financial administration and supporting documentation.Human Resources and Employee AdministrationCoordinate employee onboarding and offboarding procedures.Maintain employee records, employment documentation and personnel files.Coordinate recruitment administration, candidate communication and employment documentation.Manage workforce scheduling, employee rosters and personnel movements.Coordinate employee inductions, training records and compliance documentation.Assist management with employee-related administrative matters.Operational Coordination and LogisticsCoordinate FIFO employee travel arrangements, including flights, accommodation and transport.Manage personnel scheduling and logistical requirements across multiple drilling sites.Liaise with supervisors, employees and management regarding operational requirements.Coordinate procurement of equipment, materials, supplies and services.Obtain and review supplier quotations and assist with purchasing arrangements.Ensure operational administration and logistical requirements are coordinated efficiently.Work Health and Safety and ComplianceMaintain workplace health and safety documentation and administrative records.Coordinate the preparation, distribution and maintenance of company safety policies and procedures.Maintain employee safety records, inductions and compliance documentation.Administer digital safety documentation, including Take 5 risk assessments, JSAs and pre-start forms.Monitor the completion and accessibility of safety documentation across operational sites.Assist with maintaining company compliance records and administrative procedures.Business Systems and Digital AdministrationAdminister and maintain company business systems, including Xero, CorePlan and SiteDocs.Maintain digital employee records, operational documentation and business information.Develop and implement digital administrative forms and processes to improve efficiency and reduce paper-based documentation.Coordinate the uploading, distribution and management of operational and safety documentation.Ensure accurate record keeping and effective use of business management systems.Communication and Stakeholder CoordinationAct as a central point of contact between company management, employees, clients, suppliers and external service providers.Manage incoming enquiries, business correspondence and general communications.Coordinate supplier and client communications and follow up on outstanding administrative requirements.Support management with business operations, reporting and general administrative decision-making.Essential Qualifications and ExperienceDiploma of Business, Business Administration, Management or an equivalent relevant qualification.Demonstrated experience in office management, business administration or a similar position.Knowledge of business operations, administrative management and organisational procedures.Experience in payroll administration, invoicing, procurement and financial administration.Experience coordinating employee records, recruitment administration and workforce scheduling.Strong computer literacy and experience using Microsoft Office and business management systems.Excellent organisational, communication and time-management skills.Ability to work independently, manage competing priorities and coordinate multiple business functions.Desirable ExperiencePrevious experience within the drilling, mining, resources or construction industry.Experience using Xero, CorePlan, SiteDocs or similar business management platforms.Experience coordinating FIFO workforces and remote operational logistics.Knowledge of workplace health and safety administration and compliance requirements.

Contract AdministratorEmployer: FALCON FLEET CORP PTY LTD
Location: Henley Brook, Western Australia
Employment Type: Full-time, Permanent 38 hours per week
Salary: AUD $95,000 per annum plus superannuationAbout UsFALCON FLEET CORP PTY LTD is a growing transport and logistics company providing freight, fleet management and transportation services across Victoria and Western Australia. We are committed to reliable service delivery, strong customer relationships and efficient business operations.We are seeking an experienced Contract Administrator to administer the commercial agreements supporting our transport and logistics services from our Western Australia office.About the RoleYou will manage the administration of customer, subcontractor and supplier agreements, ensuring contractual terms are clearly documented and obligations are met. Working closely with management and operational staff, you will coordinate contract changes, monitor service performance and resolve contractual issues.Key ResponsibilitiesPrepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.Maintain contract records and track obligations, notice periods, expiry dates and renewal options.Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.Monitor performance against contractual service standards and coordinate corrective action with relevant parties.Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures. Qualifications, Skills and ExperienceA relevant Diploma or higher qualification obtained in Australia or overseas.At least one year of relevant experience in contract administration or a comparable commercial role.Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.Excellent written communication, negotiation and stakeholder management skills.Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.Strong attention to detail and the ability to manage competing deadlines.Experience in transport, logistics or subcontractor arrangements is desirable.How to ApplyPlease submit your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position through this advertisement.

Office ManagerEmployer: Bellbird Brothers Pty Ltd
Location: Traralgon, VIC 3844
Employment: Permanent, full-time, 38 hours per week
Salary: AUD $85,000 per annum plus superannuationAbout the RoleBellbird Brothers Pty Ltd is a transport and logistics business based in Traralgon. We are seeking an experienced Office Manager to oversee the day-to-day running of our office, supervise administrative staff and maintain the systems that support our freight operations.You will work closely with management and the transport team to keep customer enquiries, freight documentation, invoicing and staff records on track.Key ResponsibilitiesPlan and coordinate office services, assign work to administrative staff and monitor workloads and deadlines.Develop and review office procedures for freight bookings, proof of delivery, invoicing and customer enquiries.Oversee business records, including customer and supplier agreements, freight documents and personnel files.Supervise accounts administration, check invoices against service records and coordinate follow-up of overdue accounts and billing discrepancies.Coordinate staff onboarding, training records, timesheets and leave records, and provide accurate information to the payroll provider.Manage office supplies, equipment and external service providers within approved budgets.Resolve administrative issues with customers, suppliers and the transport team, and report recurring problems to management.Monitor office expenditure and ensure office practices follow company policies and applicable recordkeeping, privacy and workplace safety requirements.Qualifications, Skills and ExperienceA relevant tertiary qualification obtained in Australia or overseas.At least one year of experience in office management or a comparable administrative supervisory role.Demonstrated ability to supervise staff, set priorities and improve office procedures.Experience with invoicing, business records and payroll coordination.Proficiency in Microsoft Office and accounting or business administration software.Strong communication and organisational skills, with the ability to handle confidential information.Experience in transport, freight or logistics is desirable.How to ApplyApply through this advertisement with your résumé and a brief cover letter outlining your qualifications and experience managing office operations.

Contract AdministratorEmployer: BELLBIRD BROTHERS PTY LTD
Location: Traralgon, Victoria
Employment Type: Full-time, Permanent 38 hours per week
Salary: AUD $85,000 per annum plus superannuationAbout UsBELLBIRD BROTHERS PTY LTD is a transport and logistics company based in Traralgon, Victoria. We are committed to providing reliable transport services, maintaining strong customer relationships and ensuring efficient business operations.We are seeking an experienced Contract Administrator to administer the commercial agreements supporting our transport and logistics services.About the RoleYou will administer customer, subcontractor and supplier agreements, ensuring contractual terms are accurately documented and obligations are met. Working closely with management and operational staff, you will coordinate contract changes, monitor performance and resolve contractual issues.Key ResponsibilitiesPrepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.Maintain contract records and track obligations, notice periods, expiry dates and renewal options.Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.Monitor performance against contractual service standards and coordinate corrective action with relevant parties.Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.Qualifications, Skills and ExperienceA relevant Diploma or higher qualification obtained in Australia or overseas.At least one year of relevant experience in contract administration or a comparable commercial role.Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.Excellent written communication, negotiation and stakeholder management skills.Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.Strong attention to detail and the ability to manage competing deadlines.Experience in transport, logistics or subcontractor arrangements is desirable.How to ApplyPlease submit your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position through this advertisement.

Contract AdministratorEmployer: Auspro Fleet Solutions Pty Ltd
Location: Mackay, Queensland
Employment: Permanent, full-time - 38 hours per week
Salary: $85,000-$90,000 per annum plus superannuationAbout the CompanyAuspro Fleet Solutions Pty Ltd provides transport, logistics and fleet management services across Victoria, New South Wales and Queensland. We are seeking an experienced Contract Administrator to manage the administration of commercial agreements supporting our transport and logistics operations.About the RoleYou will administer customer, subcontractor and supplier contracts, ensuring commercial terms are accurately documented and contractual obligations are met. Working closely with management, operations and finance, you will oversee contract changes, monitor performance and resolve contractual issues.Key ResponsibilitiesPrepare, review and administer customer transport agreements, subcontractor contracts and supplier service arrangements.Coordinate negotiations on service scope, pricing, payment terms and responsibilities, obtaining management approval before agreements are executed.Maintain the contract register and supporting records, tracking key obligations, notice periods, expiry dates and renewal options.Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.Monitor service delivery against contractual standards, investigate non-performance and coordinate corrective action with relevant parties.Verify invoices, freight rates, fuel levies and payment claims against agreed terms, resolving discrepancies with customers, suppliers and finance.Manage contract-related enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.Coordinate tender and quotation documentation, comparing proposals against service requirements and commercial criteria.Check that subcontractors and suppliers provide the insurance, licences and supporting documentation required by their agreements.Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.Qualifications, Skills and ExperienceA relevant Diploma or higher qualification obtained in Australia or overseas.At least one year of relevant experience in contract administration or a comparable commercial role.Demonstrated ability to interpret agreements and manage contractual obligations, variations and renewals.Strong numerical and analytical skills, including experience reviewing pricing, invoices and expenditure.Excellent written communication, negotiation and stakeholder management skills.Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.Strong attention to detail and the ability to manage competing deadlines.Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.How to ApplyPlease submit your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position through this advertisement.

Contract AdministratorEmployer: Auspro Fleet Solutions Pty Ltd
Location: Point Cook, Victoria
Employment: Permanent, full-time - 38 hours per week
Salary: $85,000-$90,000 per annum plus superannuationAbout the CompanyAuspro Fleet Solutions Pty Ltd provides transport, logistics and fleet management services across Victoria, New South Wales and Queensland. We are seeking an experienced Contract Administrator to manage the administration of commercial agreements supporting our transport and logistics operations.About the RoleYou will administer customer, subcontractor and supplier contracts, ensuring commercial terms are accurately documented and contractual obligations are met. Working closely with management, operations and finance, you will oversee contract changes, monitor performance and resolve contractual issues.Key ResponsibilitiesPrepare, review and administer customer transport agreements, subcontractor contracts and supplier service arrangements.Coordinate negotiations on service scope, pricing, payment terms and responsibilities, obtaining management approval before agreements are executed.Maintain the contract register and supporting records, tracking key obligations, notice periods, expiry dates and renewal options.Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.Monitor service delivery against contractual standards, investigate non-performance and coordinate corrective action with relevant parties.Verify invoices, freight rates, fuel levies and payment claims against agreed terms, resolving discrepancies with customers, suppliers and finance.Manage contract-related enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.Coordinate tender and quotation documentation, comparing proposals against service requirements and commercial criteria.Check that subcontractors and suppliers provide the insurance, licences and supporting documentation required by their agreements.Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.Qualifications, Skills and ExperienceA relevant Diploma or higher qualification obtained in Australia or overseas.At least one year of relevant experience in contract administration or a comparable commercial role.Demonstrated ability to interpret agreements and manage contractual obligations, variations and renewals.Strong numerical and analytical skills, including experience reviewing pricing, invoices and expenditure.Excellent written communication, negotiation and stakeholder management skills.Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.Strong attention to detail and the ability to manage competing deadlines.Experience in transport, logistics, fleet services or subcontractor arrangements is desirable.How to ApplyPlease submit your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position through this advertisement.

UGL UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment. About the role At UGL, we work on challenging and rewarding projects that help power Australia's energy future. We bring together diverse expertise to solve complex engineering challenges, foster innovation, and deliver sustainable outcomes for our customers. As our Fuels & Energy East business continues to grow, we are inviting Expressions of Interest from Project Administrators interested in expanding their experience across the bulk storage, fuels, refining and terminal infrastructure sectors. This is an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets. You will gain exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, brownfield modifications, asset integrity programs, capital projects and operational support activities. You'll work alongside industry experts and develop valuable experience across the full asset lifecycle, from concept and design through to procurement, construction and commissioning. What we offer Enjoy a hybrid work arrangement working from home 1-2 days per week. Benefit from 16 weeks of paid primary parental leave. Complimentary salary continuance insurance. Discounted Medibank health insurance. Shape your career with an Individual Development Plan. Participate in our Wellness Program with AIA Vitality. Access our OneRewards Discount Program. Key Responsibilities Provide end-to-end project administration support across multiple workstreams Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams Coordinate documentation, reporting, and project correspondence Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office) Support project and delivery teams with scheduling, reporting, and deliverables tracking Manage onboarding, timesheets, procurement coordination, and general logistics Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items Assist with document control, ensuring compliance with project, procurement, and client requirements Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently About you Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors environments or similar Exposure to procurement, purchasing, or supply chain coordination within a project environment Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite Highly organised with strong attention to detail and the ability to manage competing priorities Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment Strong communication skills with the ability to engage across multiple stakeholders and vendors Proactive approach with strong follow-up and coordination capability Ability to work effectively in a fast-paced, deadline-driven environment About UGL As a member of the CIMIC Group of companies, we value diversity in our team's backgrounds, ideas, work styles. We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds. How to apply If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity. Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

We think outside the box by redefining recruitment. Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond. Synergie Australia is seeking an Administrative Officer for a 6-month contract opportunity based in Narangba, QLD. This is an exciting opportunity to join a leading environmental services organisation and provide critical administrative support across billing, reconciliations, compliance reporting, and operational administration. Working closely with site leadership, you will play a key role in ensuring the accuracy of financial and operational records while supporting business continuity during the transition of billing responsibilities. The important parts: Pay: $35-40 per hour + Super Term: 6-month fixed-term contract Location: Narangba, QLD Hours: Monday- Friday, 7:30am to 3:30pm Start: ASAP What you will be required to do: You will be responsible for supporting administrative operations, customer billing, reconciliations, and compliance reporting within a busy operational environment Manage customer contract billing and reconciliations Validate, process and enter invoices accurately Ensure manifests are completed accurately and on time Maintain records to support audit, compliance and reporting requirements Investigate and resolve billing discrepancies Support Queensland EPA reporting requirements through cross-training Liaise with internal stakeholders to ensure administrative tasks are completed efficiently Provide general administrative support to site operations To be successful in the role you will: Have previous administration experience Possess strong SAP and Microsoft Excel skills Demonstrate excellent attention to detail and accuracy Bring strong organisational and time management skills Have the ability to work independently and take ownership of your workload Possess strong communication and stakeholder management skills Have a proactive approach to identifying and resolving issues Deliver a high level of customer service Highly regarded: Salesforce experience JDE experience Experience within waste management, logistics, transport or environmental services Exposure to billing, invoicing and reconciliations Experience maintaining records for compliance and reporting purposes What's on offer for you: Immediate start opportunity Stable Monday to Friday working hours Supportive and collaborative team environment Opportunity to develop industry-specific experience Exposure to a leading environmental services organisation Professional and supportive workplace culture Synergie Australia delivers a full 360º recruitment solution, consisting of temporary and permanent recruitment services , and more. Safety is of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce. Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers real change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let's work together. If you're ready, click apply now or contact our branch on Synergie Australia connects people with safe, rewarding work across Australia. From temporary roles to permanent opportunities, we support you at every stage of your career. Learn more and view current opportunities at

About Us:

Eptec delivers across a diverse range of industry sectors, including naval, defence, marine. Recent projects undertaken by the Eptec Group include Hobart Class Air Warfare Destroyers (AWDs), Offshore Patrol Vessels (OPVs), Collins Class Submarine Full Cycle Dockings (FCDs) in South Australia, and now the Hunter Class Frigate Program.

About the role: This is a diverse and hands on role that combines Accounts Payable responsibilities with light office administration support. Working as part of a collaborative Finance team, you will play an important role in ensuring the smooth day to day operation of both the Accounts Payable function and the office environment. In addition to Accounts Payable responsibilities, the successful candidate will provide light office administration support, including ordering office supplies and stationery, managing office consumables (milk, tea, coffee, etc.), and assisting with general office support and administration tasks as required.
Key Requirements: Minimum 2 years AP experience Intermediate to advanced Excel skills Strong attention to detail Sound knowledge of AP systems and processes Ability to deliver against key AP metrics, including: Processing payments on time Ensuring purchase orders are in place prior to invoicing Maintaining accuracy and compliance in AP transactions Experience processing supplier payments via EFT and BPAY Strong organisational and time management skills Ability to work independently and manage competing priorities

Join a dynamic and diverse team
At Eptec, our values foster a collaborative, caring, performance-focused culture that supports a safe and secure working environment for all our teams, stakeholders and clients. We are committed to a workplace culture that strongly supports diversity and inclusion and we welcome applications from across the community.
We are keen to invest in individuals with the right attitude, who want to progress their career. We will support the successful candidate with training and development, and we provide a great working environment, with and highly competitive remuneration.
The successful candidate will be required to pass a pre-employment process including a medical and police check. To find out more about EPTEC please view our website at:
To apply for this position please click 'Apply Now'

Full Time Position
Ongoing training and development opportunities
Join a trusted Australian retail brand

This role is ideal for someone with administration, customer service or retail office experience who is looking to develop their skills and build a long-term career. Working closely with the Franchisees and retail team within the Harvey Norman Ballina complex, you will assist with a broad range of administrative, payroll, accounts and customer service activities that help keep the business running smoothly. Full training and support will be provided to the successful candidate. To be successful you must:
Be highly motivated and results driven person with outstanding customer service and communication skills
Enjoy working in a team environment What we require:
Excellent communication skills in both verbal and written English
To be highly organised and possess great time management skills
Previous administration, accounts, customer service or retail office experience would be highly regarded Demonstrated ability to support team members and contribute to a positive workplace culture Assist with day-to-day administration activities including accounts processing, payroll support, banking, reporting, recruitment administration and customer service functions. Willingness to learn new systems and processes Competent computer skills with intermediate knowledge in Excel and Word
Willingness to learn new systems and processes Have the ability to prioritise workload and meet deadlines What we offer:
Generous staff discounts
Monday to Friday role with no weekend or public holiday work, allowing for a great work-life balance
An environment where good performance is recognised and rewarded
A flexible and positive work environment Whether you're looking to take the next step in your administration career or already have experience in a retail office environment, we'd love to hear from you. Full training and ongoing support will be provided to help you succeed in the role.

Looking to build your career in document control?Your new company
We are partnering with a leading energy organisation to recruit a Document Controller for an initial 6-month contract. This is an excellent opportunity for an experienced administrator looking to build their project experience while supporting a well-established document control team in a fast-paced environment.
Your new role
Working closely with experienced Document Controllers, you'll assist with the coordination, processing and management of project documentation, ensuring records are accurate, organised and maintained in line with company procedures.

Key Responsibilities:Maintain and update document registers and databases
Upload, distribute and track project documentation
Ensure documents are correctly filed and version controlled
Support the document control team with day-to-day administrative tasks
Assist with document reviews, approvals and transmittals
Liaise with internal stakeholders to ensure documentation is accurate and up to date

What you'll need to succeed
Previous administration, data entry or document management experience
High level of attention to detail and accuracy
Strong organisational and time management skills
Confident working with Microsoft Office, particularly Excel
Ability to manage multiple tasks and meet deadlines
Experience with document management systems is advantageous but not essential


What you'll get in return
6-month contract with a well-regarded energy client
Full-time hours offering flexibility and work-life balance
Opportunity to develop valuable document control experience
Supportive team environment with ongoing training

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Multiple APS3 Participant Support Officer Opportunities in multiple locations across NSWReasons to Apply - At a Glance
Australian Citizenship is required.
This role offers the chance to make a meaningful impact while building your skills in administration and customer service.Join a growing Federal Government agency with a strong focus on operational excellence and career development.Enjoy flexibility and stability, a competitive hourly rate, and the potential for extension or permanency,
Your New Company
Your organisation delivers a national support system for Australians living with disability, funding essential services tailored to individual needs and helping people achieve their goals. As a growing Federal Government agency focused on operational excellence, this role offers a chance to contribute to meaningful initiatives and take your career to the next level.
Your New Role
You will be responsible for:
Acting as the first point of contact for participants and stakeholders, providing clear advice and support. Managing and resolving participant matters by actioning planning tasks in line with relevant legislation.Delivering front reception support, including assisting with self-help kiosks and online services.Responding to enquiries via phone, email, and in person, and referring to appropriate services when required.Coordinating appointments and ensuring accessibility for all participants.Performing data entry, maintaining accurate records, and recording feedback and complaints in business systems.
What You Will Need to Succeed
The successful applicant will demonstrate:
Strong communication skills with the ability to engage empathetically with participants.A commitment to delivering high-quality customer service and supporting individuals with disabilities.Ability to manage multiple priorities efficiently and maintain attention to detail.Problem-solving capability to identify issues and develop practical solutions.Knowledge of disability services and frameworks (or willingness to learn).Ability to work collaboratively in a team environment and adapt to changing priorities. A compassionate and empathetic approach to supporting individuals with disabilities,
The Logistics
Opportunities based in Bega, Coffs Harbour, Katoomba, Windsor, Parramatta, Penrith, Tamworth, Tweed Heads and Wollongong.Contract through until December 31st, 2026, with the possibility of extension or permanency.Hourly rate of $38.89 + super.Full-time contract - 5 days in officeAustralian Citizenship is required.
What You'll Get in Return
An opportunity to progress your career with a large Federal Government agency.A positive and open working culture, with training provided.Weekly pay cycle.Online time sheet submission and approval.Nominated superannuation fund.
What You Need to Do Now
If this role sounds like something you'd be interested in pursuing, click 'Apply Now' or forward your current CV to this role doesn't quite suit you, but you're interested in exploring new opportunities, please contact us to arrange a confidential discussion about your career.
Due to the high volume of applications we are currently receiving, we may not be able to respond to every phone call or email. We appreciate your patience and understanding during this busy period.

APS3 Participant Support Officer opportunity in FootscrayReasons to Apply - At a Glance
Australian Citizenship is required.
This role offers the chance to make a meaningful impact while building your skills in administration and customer service.Join a growing Federal Government agency with a strong focus on operational excellence and career development.Enjoy flexibility and stability, competitive hourly rate, and potential for extension or permanency,
Your New Company
Your organisation delivers a national support system for Australians living with disability, funding essential services tailored to individual needs and helping people achieve their goals. As a growing Federal Government agency focused on operational excellence, this role offers a chance to contribute to meaningful initiatives and take your career to the next level.
Your New Role
You will be responsible for:
Acting as the first point of contact for participants and stakeholders, providing clear advice and support.Managing and resolving participant matters by actioning planning tasks in line with relevant legislation.Delivering front reception support, including assisting with self-help kiosks and online services.Responding to enquiries via phone, email, and in person, and referring to appropriate services when required.Coordinating appointments and ensuring accessibility for all participants.Performing data entry, maintaining accurate records, and recording feedback and complaints in business systems.
What You Will Need to Succeed
The successful applicant will demonstrate:
Strong communication skills with the ability to engage empathetically with participants.A commitment to delivering high-quality customer service and supporting individuals with disabilities.Ability to manage multiple priorities efficiently and maintain attention to detail.Problem-solving capability to identify issues and develop practical solutions.Knowledge of disability services and frameworks (or willingness to learn).Ability to work collaboratively in a team environment and adapt to changing priorities. A compassionate and empathetic approach to supporting individuals with disabilities,
The Logistics
Opportunitiy based in Fooscray, VIC12-Month contract. with possibility of extension or permanency.Hourly rate of $38.89 + super.Full time contract - 5 days in officeAustralian Citizenship is required.
What You'll Get in Return
An opportunity to progress your career with a large Federal Government agency.A positive and open working culture, with training provided.Weekly pay cycle.Online timesheet submission and approval.Nominated superannuation fund.
What You Need to Do Now
If this role sounds like something you'd be interested in pursuing, click 'Apply Now' or forward your current CV to
Due to the high volume of applications we are currently receiving, we may not be able to respond to every phone call or email. We appreciate your patience and understanding during this busy period.

Permanent Full Time Inner South BrisbaneYour new company
Our client operates in the fire protection and essential safety services sector, delivering services that support the safety, compliance, and ongoing maintenance of buildings and infrastructure. Their work spans service delivery, testing, inspection, reporting, and compliance, supporting customers across South East Queensland. The business is known for its strong service culture, focus on safety, and commitment to delivering reliable, high-quality outcomes.Your new role
As a Service Administrator, you will play a key role in supporting the service department's day-to-day operations. This position is central to ensuring smooth coordination between customers, technicians, and internal teams, ultimately improving technician productivity and enhancing the customer experience.

Your responsibilities will include handling incoming calls and emails, logging service requests and minor work, maintaining accurate records, and supporting invoicing and procurement processes. You'll work closely with field staff on time sheets, compliance documentation, and reporting, while also assisting with purchase orders, accounts payable support, and general administration duties.

A strong focus on customer service, attention to detail, and effective time management will be critical to success in this role.

What you'll need to succeed
Previous administration or customer service experience, ideally within a fast-paced service environmentThe ability to multitask, prioritise deadlines, and perform well under pressureExposure to invoicing or billing processesHigh computer literacy, including strong skills in Microsoft OfficeA professional and courteous communication style, both written and verbalA strong customer-focused mindsetThe ability to work collaboratively within a team while also operating autonomouslyExperience in a related industry (e.g. fire or essential services) is advantageous but not essentialWhat you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call me now. The managing consultant is Dervla O'Neill.

Tribunal Coordinator 6-month contract with possible extension Your new company
An established organisation is seeking a Tribunal Coordinator to join a high-performing team supporting the management of complex referrals and assessment processes. Working within a structured and process-driven environment, you will play a key role in ensuring matters are progressed efficiently, stakeholders are supported, and legislative and procedural requirements are met.
This opportunity would suit professionals with backgrounds in claims, insurance, case management, legal support, compliance, customer service, administration or regulatory environments who enjoy managing competing priorities and working with a diverse stakeholder group.
Your new role
As a Tribunal Coordinator, you will be responsible for managing an allocated portfolio of matters from receipt through to final outcome. You will oversee the coordination of assessment processes, ensure compliance with relevant requirements, and act as a key point of contact for internal and external stakeholders.
Key responsibilities include:
Managing an assigned caseload and ensuring matters progress within required timeframes.Reviewing referrals and supporting documentation to confirm all requirements have been met.Coordinating administrative activities associated with assessment and review processes.Liaising with stakeholders regarding process requirements, case progression and outcomes.Maintaining accurate records within electronic case management systems.Reviewing reports and documentation to ensure accuracy, quality and completeness.Identifying potential risks or sensitive matters and escalating where appropriate.Providing advice and guidance regarding relevant legislative and procedural requirements.Supporting continuous improvement through accurate documentation and process adherence.
What you'll need to succeed
To be considered for this opportunity, you will demonstrate:
Experience interpreting legislation, policies, procedures or regulatory frameworks.Previous experience managing caseloads or coordinating workflow-driven processes.Strong administrative skills with a high level of accuracy and attention to detail.Excellent written and verbal communication skills.The ability to build effective relationships with a broad range of stakeholders.Strong organisational and time management skills, with the ability to manage competing priorities.Experience working with electronic records, databases or case management systems.A professional and customer-focused approach to handling enquiries and sensitive matters.Highly regarded experience includes:
Workers' compensation, insurance, claims management or rehabilitation experience.Previous exposure to a tribunal, regulatory, legal or compliance environment.Experience working within a legislation-driven or highly governed framework.
What you'll get in return
Initial 6-month contract opportunity with potential extension Brisbane CBD location.Full-time hours, Monday to Friday.Supportive and collaborative team culture.Opportunity to work in a meaningful role supporting complex assessment and decision-making processes.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Support compliance, stakeholder engagement and systems administration activities.Your new company
This Federal Government team is responsible for supporting national workforce capability initiatives through the administration of training, compliance and operational processes. Working within a collaborative and highly supportive environment, you'll play an important role in maintaining quality outcomes, supporting learners and stakeholders, and contributing to ongoing business improvement activities. The initial contract would be until the end of the financial year with the possibility of an extension and would be on a labour hire basis at the APS5 level.
Your new role
As an APS5 Program Support Officer, you will provide high-quality administrative support across a range of operational processes, ensuring the accurate management of records, compliance activities and stakeholder enquiries.
Your responsibilities will include:
Reviewing, assessing and processing documentation in line with established procedures.Maintaining accurate records, trackers and administrative systems.Responding to stakeholder enquiries and providing guidance on established processes.Undertaking compliance checks and reporting activities.Supporting the administration of a Learning Management System and related business systems.Managing user accounts, data quality activities and system support requests.Assisting with the implementation of business improvement and system transition initiatives.Supporting project activities including testing, documentation, reporting and stakeholder engagement.Contributing to continuous improvement activities and team objectives.Liaising with internal and external stakeholders to ensure timely and accurate outcomes.What you'll need to succeed
To be successful, you will demonstrate:
Strong administrative and program support experience from within the APS at the APS5 level.A Baseline Security Clearance.Exceptional attention to detail and a commitment to accuracy.Experience working with databases, case management systems, CRMs or enterprise systems.Strong organisational and time management skills.The ability to follow documented procedures while exercising sound judgement.Experience managing records, compliance activities and reporting requirements.Strong written and verbal communication skills with a customer-focused approach.Previous experience supporting projects, business improvement initiatives or system implementations will be highly regarded.What you'll get in return
APS5 equivalent contract opportunity.Flexible hybrid working arrangements.Opportunity to contribute to a significant system transition project.Supportive and collaborative team culture.Meaningful work supporting important government services.What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Kylie Garcia now on or email
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

AO3 Fines Administration Officer $51.12 per hour + super Brisbane CBD Queensland Government ContractYour new companyHays is currently partnering with a Queensland Government organisation to recruit two experienced AO3 Administrative Officers for an initial temporary assignment through to 15 January 2027, with the possibility of extension.This is an excellent opportunity for candidates who thrive in a fast-paced, high-volume administrative environment and enjoy working with legislation, written correspondence, data processing and customer enquiries.
Your new roleAs an AO3 Administrative Officer, you will be responsible for supporting key administrative and operational functions within a busy client services team. Duties will include:Reviewing and responding to a high volume of client enquiriesProcessing administrative requests in line with relevant policies and proceduresInvestigating and assessing information to determine appropriate outcomesDrafting and reviewing written correspondenceConducting repetitive form checking and high-volume data entryMaintaining accurate records and case notesUtilising internal systems to research and investigate enquiriesProviding information and support to clients through various communication channelsContributing to team objectives and performance outcomesWhat you'll need to succeedTo be successful in this role, you will demonstrate:Previous administration, processing or customer service experienceStrong written communication and correspondence skillsExcellent attention to detail and accuracyThe ability to analyse information and follow complex proceduresStrong computer literacy, including Microsoft Office applicationsExperience working in a high-volume, fast-paced environmentA professional and customer-focused approachCandidates with backgrounds in administration, government, customer service, contact centres, compliance, processing or case management are encouraged to apply.
What you'll get in returnAO3 pay rate of $51.12 per hour plus superInitial assignment through to 15 January 2027Potential for extensionFlexible working hours between 7:00am and 6:00pmOpportunity to gain valuable Queensland Government experienceSupportive team environment and comprehensive trainingWhat you need to do now Applications will be reviewed as they are received.Click 'Apply Now' to forward an up-to-date copy of your CV, or email or call for a confidential discussion.

Full-Time Position We are seeking a positive and enthusiastic Administration Officer to join our Alfred Carson. The role will support reception, rostering, admissions, and daily operations while working collaboratively with the Facility Manager and wider team. About the Facility Set amongst the prestigious streets of Claremont, Aegis Alfred Carson is a Residence that includes a host of well-appointed amenities including an in-house cinema, beauty salon, hydro spa, library, café, alfresco courtyard dining, quality furnishings and lounge areas where residents and guests can mingle in a relaxed and social atmosphere. As an integral part of the team, you will: Provide a professional and friendly reception to our residents, families, visitors, and staff. New resident admission in the facility. Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility. Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shifts. Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff. Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager. Managing agency staff. Scheduling of students across the facility during placements. Assist the Facility Manager and other senior staff with tasks as required.
About Aegis The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State's largest Residential Aged Care Provider employing over 5000 staff. Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees. While working at Aegis, we will provide you with a range of benefits including: Competitive rates of pay. Comprehensive orientation program Ongoing training and opportunities for career growth. Requirements of the role Extensive knowledge of rostering practices and systems and strong problem-solving ability. Payroll experience preferred but not essential Experience in front-facing administration/reception in a fast-paced, dynamic environment. Passion for delivering quality customer service and excellent relationship building skills. High levels of accuracy and data entry skills. Intermediate computer skills including Microsoft Office suite. Aged Care Experience desirable but not essential. Please click the "Apply" button if you meet the criteria and want to further your skill set as part of a diverse team of staff dedicated to the care of our elderly.