Medical Workforce Coordinator

Job Description

Employment Type: Permanent Full TimePosition Classification: AdministrationRemuneration: $70,000 - $85,000 (depending on experience)Hours Per Week: 38 About Northern Beaches Hospital Operated by Healthscope, Northern Beaches Hospital (NBH) is located in Frenchs Forest, only 13kms north of Sydney CBD. The hospital is a contemporary 488 bed facility comprising of public and private beds. Northern Beaches Hospital is a dedicated facility for all patients in the local area, designed to optimise patient safety and overall experience, and to provide meaningful management and operational efficiencies that benefit everyone. Key to the hospital’s success is a highly skilled and expert team of staff who are supported by a comprehensive range of professional development opportunities. JMO Unit sits within NBH Medical Workforce and provides specific advice and support to Junior Medical Officers (JMO’s) relating to recruitment, onboarding, rostering, payroll, leave management, education and pastoral care. This includes JMOs employed directly by Healthscope, as well as NSW Health employees who are rotating to Northern Beaches Hospital. About the Role The Medical Workforce Coordinator is responsible for providing efficient and effective administration services to the functions that support the Medical Workforce Unit, including: Coordinating education, rostering, and onboarding for LHD Supporting the delivery of clinical services across the hospital and liaising with key stakeholders at NBH, NSW Health and Healthscope. You will play a vital role in ensuring the efficient and effective operation of our medical workforce. This is your chance to be part of a dynamic team that values excellence, teamwork, and ongoing learning. This position reports directly to the JMO Unit Manager, and works in collaboration with the Medical Workforce team. Key responsibilities: Creating and administering JMO rosters, ensuring that rosters are equitable, cost effective, best roster practices are followed and additional rostered/unrostered overtime is managed accordingly and adheres to safe working hours as per the JMO awards. Maintaining the daily rosters including sick leave, overtime and annual leave cover for all JMOs. Coordinating JMO onboarding and credentialing, and managing JMO rotation processes for Healthscope and Northern Sydney Network, business units, and secondment sites as required. Providing a broad range of administrative support, including preparing reports, newsletters, correspondence, meeting papers and audits (mandatory training, AHPRA, Visa, WWCC, Safe Working Hours, UROC). Assisting with junior and senior medical staff enquiries, orientation and wellbeing by providing timely advice, support and guidance as appropriate. Maintaining comprehensive knowledge of relevant industrial awards, legislative requirements, and policies and procedures at a local, district and State level. Contributing to the overall strategic direction of the unit, and achievement of key performance indicators, planning and implementation as required. To be successful in the role you will: Prioritise effectively and function in a busy teamwork environment to meet deadlines; Have experience in a similar unit in the public or private sector; Demonstrate knowledge of computer applications including but not limited Microsoft Office and the Internet/Intranet; Liaise with and develop positive working relationships with internal and external stakeholders; Handle sensitive matters with discretion and maintain a high level of confidentiality. To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter outlining how you meet the essential criteria and your CV along with the contact details of two professional referees. Applications close 21 March 2025. Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current (12 months or less) National Police check and a NSW Working with Children’s Check, prior to appointment and persons in patient contact roles will be required to provide proof of immunity to specified infectious diseases prior to commencement. #J-18808-Ljbffr