Office Manager (@ Suntory)

Job Description

To inspire the brilliance of life, by creating rich experiences for people, in harmony with nature. Administration Full-time Office | Sydney, NSW, AU Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience. Suntory Group is among the world's leading consumer products companies, with annual revenue (excluding excise taxes) of $20.9 billion. We offer a uniquely diverse portfolio of beverage products enjoyed by millions around the world: from award-winning Japanese whiskies Yamazaki and Hibiki, The Premium Malt's beer, and iconic American spirits Jim Beam and Maker's Mark to non-alcoholic favorites Orangina, Lucozade, Ribena, TEA plus, BOSS coffee, Iyemon tea, and Suntory Tennensui water. Suntory also produces wellness products and operates a flower business. Founded as a family-owned business in 1899 in Osaka, Japan, Suntory Group has grown into a multi-national corporation, with operations throughout the Americas, Europe, Asia and Oceania. We are driven by Yatte Minahare - the spirit of bold ambition - and our 41,511 employees worldwide draw upon our unique blend of Japanese artisanship and global tastes to explore new product categories and markets. As a company that delivers blessings of water and nature to our customers, we are committed to our mission to create harmony with people and nature. Always aspiring to grow for good, we are devoted to giving back to society through protecting water resources, nurturing our communities and fostering the arts. About the role The Office Manager will manage first impressions and ensure the smooth and efficient operation of our new Sydney head office. This role involves overseeing daily operations and overall maintenance through internal processes and strong relationships with external suppliers and building management. Your strong organisational skills and superior ability to manage multiple priorities will bring efficiency and professionalism to all employees and visitors. Responsibilities Reception Duties: Answer calls, greet visitors, manage mail and courier items, maintain meeting rooms and common areas, process invoices and expenses, and manage beverage stock. Office Administration & Management: Update the SINE system, manage swipe card and parking requests, facilitate onboarding, order supplies, coordinate meeting rooms, and work with building management and other service providers. Functional Support: Assist the Executive Assistant team, support HR with onboarding/offboarding, coordinate travel, and help with conferences and events. Health, Safety & Wellbeing: Review activities for safety, identify hazards, and report accidents and incidents. Compliance with Policies: Operate according to Suntory Oceania policies and perform other necessary duties. General Office Management: Maintain office cleanliness, manage service providers, and support internal processes and improvements. What's in your toolkit? Essential Skills: At least 3-5 years of experience in managing reception and office administration, strong organizational skills, excellent communication, and basic financial skills for processing invoices and expenses. Independence and Adaptability: Ability to work independently, manage multiple priorities, and adapt to changing work needs. Attention to Detail and Customer Service: Strong attention to detail, accuracy, and a professional customer service orientation. Technical Proficiency: Proficiency in Microsoft Office Suite and desirable experience with systems like SINE and Coupa, as well as knowledge of workplace health and safety practices. What you'll be responsible for Answer calls, greet visitors, manage mail and courier items, maintain meeting rooms and common areas, process invoices and expenses, and manage beverage stock. Update the SINE system, manage swipe card and parking requests, facilitate onboarding, order supplies, coordinate meeting rooms, and work with building management and other service providers. Assist the Executive Assistant team, support HR with onboarding/offboarding, coordinate travel, and help with conferences and events. Skills you'll need Accurately identifies and rectifies discrepancies or errors that exist in information and deliverables. Works with others by being open, clear in communication, and listening to achieve goals. Problem solving: Identifies problems and develops logical solutions that address the problems. Meet the team Applying with Hatch Suntory is using Hatch to accept applications for this role. Hatch helps you demonstrate your fit, no matter your background. #J-18808-Ljbffr